Agenda and minutes

West Devon Development Management and Licensing Committee
Tuesday, 24th November, 2020 9.30 am

Venue: Via Skype

Contact: Kathy Hoare Senior Case Manager - Democratic Services 

No. Item

*DM&L .28

Apologies for Absence


*DM&L 28    

 There were no apologies forwarded to this Meeting.


*DM&L .29

Declarations of Interest

Members are invited to declare any personal or disclosable pecuniary interests, including the nature and extent of such interests they may have in any items to be considered at this meeting.


[If Councillors have any questions relating to predetermination, bias or interests in items on this Agenda, then please contact the Monitoring Officer in advance of the meeting]        




*DM&L 29        

Members were invited to declare any interests in the items of business to be considered and the following were made:


Cllr T G Pearce declared a personal interest in all applications by virtue of being a Member of the Devon Building Control Partnership and remained in the meeting and took part in the debate and vote thereon; and


Whilst not wishing to declare an interest, Cllr Yelland asked that it be put on the record that she did know the registered supporter for planning application 0321/20/OPA.



*DM&L .30

Items Requiring Urgent Attention

To consider those items which, in the opinion of the Chairman, should be considered by the Meeting as matters of urgency (if any). 



*DM&L 30        

There was no urgent business brought forward to this Meeting 


*DM&L .31

Confirmation of Minutes pdf icon PDF 322 KB

Meeting held on 27th October 2020


*DM&L 31        

The Minutes of the Development Management and Licensing Committee Meeting held on 27 October 2020 were confirmed as a correct record, subject to the following amendment being made to minute DM&L 25 ‘Plymouth Road Report’ that is outlined in red font below:


‘During questions it was confirmed that the 3 working day response from Members on planning applications was proposed to be extended to 5 working days.’


*DM&L .32

Planning Applications pdf icon PDF 718 KB

To see Letters of Representation and further supplementary information relating to any of the planning applications on the agenda, please select the following link and enter the relevant Reference number:




WARD NAME                                                  Okehampton North

APPLICATION NUMBER                                  0321/20/OPA

LOCATION                                                      "Land at SX 571 979", North of Brandize Cottage, Folly Gate

DEVELOPMENT                                              READVERTISEMENT (Revised Plan   


Outline application with all matters reserved for 10 new houses (6 local needs housing market and 4 open market)




*DM&L 32        

The Committee proceeded to consider the application(s) that had been prepared by the Development Management Specialists and considered also the comments of the Town and Parish Councils together with other representations received, which were listed within the presented agenda report and summarised below, and RESOLVED that:


(a)    Application No: 0321/20/OPA                Ward: Okehampton North


Site Address: Land at SX 571 979, North of Brandize Cottage, Folly Gate EX20 3AQ


Outline application with all matters reserved for 10 new houses (6 local needs housing market and 4 open market)


Speakers included:


Supporter – Mrs Seale (statement read on her behalf);

Objector – Mr Henderson;

Parish Council Representative – Cllr Piddington; and

Local Ward Member – Cllr Leech;


RECOMMENDATION: Delegated Authority to the Head of Development Management to approve the application, subject to the completion of a Section 106 Agreement with the following Heads of Terms:


-          60% affordable housing, this scheme will provide for 6 open market discount houses for local people and restricted through a local connection clause. The tenure will be secured through legal agreement and provide at a 20% discount on the open market sale price;

-          £21,771 towards village hall, sports and recreation. This will be spent on supporting the refurbishment of the Folly Gate Village Hall;

-          £95,538 towards local education including primary school at Okehampton, St James C of E Primary School and Okehampton College as well as school transport;

-          £5,000 towards a traffic regulation order for the imposition and installation of an extended 30 m.p.h. speed limit; and

-          Access and maintenance of the onsite open space.


During discussion, the following points were raised:


(a)     In the event of the application being approved, a request was made for an officer to visit the site and undertaken an inspection of the mature oak trees that were located within close proximity to the application site;


(b)     Some Members expressed their concerns over the application that could be summarised as:


o   There being extensive local opposition to the proposals and the local Parish Council was also not supportive of the application;

o   The lack of any social rented housing within the proposals was considered to be disappointing;

o   The proposals were felt to constitute an unsustainable form of development since Folly Gate did not have reasonable access to a vibrant mixed use centre that met the daily community needs for local services.  In addition, the point was made that residents required the use of a motor vehicle in order to be able to access services;

o   There being no justification for double the number of houses being developed to that set out in the adopted Joint Local Plan for Folly Gate;

o   The application would comprise built development in an unbuilt area; and

o   The proposals would be contrary to Policies TTV 25 and TTV 27.


(c)     In contrast, another Member emphasised the need for affordable housing in the Borough and expressed the view that it was highly unlikely that, in the near  ...  view the full minutes text for item *DM&L .32

*DM&L .33

Licensing Policy pdf icon PDF 228 KB

Additional documents:


DM&L 33       

The Committee considered a report that sought to recommend to the Council that the draft Licensing Policy be adopted.


In discussion, reference was made to:


(a)    the importance of supporting the local economy.  In emphasising the need to support the local economy, a Member asked that the report author ensure that the Policy was sufficiently reflective of this importance;


(b)    the protection of vulnerable adults from harm.  When questioned, the officer advised that, whilst it was not set out in the Licensing Act, the draft Policy included reference to the protection of vulnerable adults from harm.  Members proceeded to state their support for this proposal;


(c)     the comments related to ‘search on entry’.  In citing some examples of the restrictions associated with ‘search on entry’ (e.g. for different religious faiths), a Member was of the view that this aspect of the Policy required greater explanation.


It was then PROPOSED and SECONDED and when put to the vote was “RESOLVED that the Committee:


1.      has considered the draft Licensing Policy (as detailed at Appendix A of the presented agenda report) and responses received during the public consultation and asks that the Licensing Specialist review the reference in the draft Policy to ‘supporting the local economy’ and ‘search on entry’; and


2.      RECOMMEND to Council that the draft Licensing Policy (as detailed at Appendix A of the presented agenda report) be adopted for the period from 7 January 2021 to 6 January 2026.”


*DM&L .34

Annual Licensing Report pdf icon PDF 374 KB


*DM&L 34     

Members were presented with a paper that provided them with a summary of the licences that had been issued between 1 October 2019 and 30 September 2020.


It was then PROPOSED and SECONDED and when put to the vote was “RESOLVED that the summary of licences issued between 1 October 2019 and 30 September 2020 be noted.”


*DM&L .35

Planning Appeals Update pdf icon PDF 63 KB


*DM&L 35     

The Head of Development Management updated the Members on each of the outstanding planning appeals.



*DM&L .36

Development Management Action Plan pdf icon PDF 448 KB

Additional documents:



*DM&L 36     

In accordance with the Committee resolution that was approved at its last meeting (Minute DM&L 13 refers), a report was considered that presented a draft Development Management Action Plan for approval.


In discussion, the following points were raised:-


(a)    In response to some specific points, officers advised that a report was to be presented to the next Council meeting (to be held on 8 December 2020) that would seek to approve some revisions to the current Scheme of Delegation;


(b)    The importance of ongoing Development Management related Member Training provision throughout a four year Council administration was emphasised;


(c)    A Member was of the view that neighbouring ward Members should be part of the consultation process for major planning applications;


(d)    With regard to the monitoring of Section 106 Agreements, officers confirmed that this would be part of a Member Training Session that was to be held during early 2021.  In addition, assurances were given that details related to Section 106 Agreements would also be published on the Council website.


It was then PROPOSED and SECONDED and when put to the vote was “RESOLVED that:


1.      the Action Plan (as attached at Appendix A of the presented agenda report) be adopted; and

2.      the Overview and Scrutiny Committee be asked to update its Work Programme in order to receive a progress update on the Action Plan within the next six months.”


*DM&L .37

Update on Plymouth Road by Senior Legal Specialist - Verbal Update


*DM&L 37        

The Council’s Monitoring Officer informed the Meeting that, whilst progress was being made, he was awaiting a detailed response from Devon County Council.  Upon receipt of this response, it was his intention for an All Member Briefing to be convened that set out the Education and Transport contributions.