West Devon Council
Tuesday, 21st May, 2019 11.00 am

Venue: Chamber - Kilworthy Park. View directions

Contact: Email: 

No. Item


To elect The Mayor of the Borough for the ensuing year


To elect The Deputy Mayor of the Borough for the ensuing year


Apologies for absence


Declarations of Interest

Members are invited to declare any personal or disclosable pecuniary interests, including the nature and extent of such interests they may have in any items to be considered at this meeting.


            If Councillors have any questions relating to predetermination, bias or interests in items on this Summons, then please contact the Monitoring Officer in advance of the meeting.



Confirmation of Minutes pdf icon PDF 133 KB

To approve and adopt as a correct record the Minutes of the Meeting of Council held on 26 March 2019


To receive communications from the Mayor or person presiding


Business brought forward by or with the consent of the Mayor


Annual Adoption of the Council's Constitution pdf icon PDF 28 KB

(NB to include approval of the Terms of Reference for the Invest to Earn Committee)



To respond to any questions submitted by the public and to receive deputations or petitions under Council Procedure Rule 21


To consider (any) Motions of which notice has been duly submitted by Members in accordance with Council Procedure Rule 15:

(a) From Cllr M Davies


‘That West Devon Borough Council recognises that we have a ‘Climate Emergency’ and that urgent steps need to be taken to address all matters within the Borough which may affect climate change.


That this Council recognises that the crisis is both global and local and that Local Government has a role to play in promoting environmentally friendly policies.  To this end, it is recommended that a Working Group be established with cross-group membership to be decided by the Leader of this Council, in discussion with other political groupings.  To report back within three months with initial recommendations.’




To consider (any) questions submitted under Council Procedure Rule 21.


To receive the Minutes of the following Committees, to note the delegated decisions and to consider the adoption of those Minutes which require approval:


Council Tax Setting Panel - 22 February 2019 pdf icon PDF 110 KB


Minutes - O&S Committee - 26 March 2019 pdf icon PDF 101 KB


Minutes - O&S Committee - 2 April 2019 pdf icon PDF 39 KB


Minutes DM&L Committee - 26 March 2019 pdf icon PDF 22 KB


Minutes - DM&L Committee - 23 April 2019 pdf icon PDF 42 KB


To appoint a Leader of the Council for the ensuing year


To appoint a Deputy Leader of the Council for the ensuing year


To report on the composition of political groups


To approve the Committee Structure for the coming year:


            Audit                                                    7 Members

Hub                                                       9 Members (membership to include Leader and   Deputy Leader)

            Overview & Scrutiny                          15 Members

            DM & Licensing                                  10 Members + Named Substitutes

            Standards                                           5 Members

            Invest to Earn *                                   3 Members


            (* subject to approval of agenda item 8 (above)).


with all of the Borough Council Member appointments to the above Committees being politically balanced and with each Member being nominated to serve on only one of the Audit Committee; Hub Committee or Overview and Scrutiny Committee.



To receive the appointments from the Political Groups of the Members they have selected to serve on the Committees. To appoint (if any) the requisite number of Members from the Members of the Council who, at the date of this meeting, are not members of a Political Group pdf icon PDF 14 KB


To appoint the Chairman and Vice-Chairman to the Committees of the Council for the ensuing year pdf icon PDF 12 KB


To appoint representatives to the list of Outside Bodies for the ensuing year pdf icon PDF 17 KB


To appoint representatives to the list of Other Groups for the ensuing year pdf icon PDF 15 KB


Annual Report pdf icon PDF 52 KB

To follow





PLEASE NOTE: A Procedural Note will be published and circulated prior to Council’s Annual Meeting and this will include information to enable full consideration of this agenda.  


Additional documents: