Agenda and minutes

*HC22           

ApologieswerereceivedfromCllrW GCannOBEandCllrL Samuel.

Members are invited to declare any personal or disclosable pecuniary interests, including the nature and extent of such interests they may have in any items to be considered at this meeting.

            If Councillors have any questions relating to predetermination, bias or interests in items on this Agenda, then please contact the Monitoring Officer in advance of the meeting.

*HC23          

Memberswereinvitedto declareanyinterestsinthe itemsofbusinessto bediscussedbut noneweremade:

To consider those items which, in the opinion of the Chairman, should be considered by the Meeting as matters of urgency (if any)

*HC24          

TheChairmanadvisedthathe hadaskedtheLocalitiesManagertoattend toupdateMembersfollowinga situationthathad arisenat SouthHams DistrictCouncil,in relationto publicitymaterialrelatingto LocalityOfficers. The LocalitiesManagerpresenteda copy of theproposedpublicitymaterial to Membersand soughttheirviews.   Membershadsuggestionsforminor amendments,buton thewholewerecontentwith thematerialanddidnot feelthe needfora furthermeetingtodiscussthis.  TheLocalitiesManager alsorespondedto questionsrelatingto the roleofthe LocalitiesOfficers. The LeadSpecialistCommunicationsand Mediaconfirmedthatpress materialwouldbe issuedon theLocalitymodeloncethenewsystemshad se  ...  view the full minutes text for item *HC24

Report of Lead Specialist Recycling and Waste

*HC25          

The Lead MemberforCommercialServicesand Contractspresenteda reportthatsoughtapprovalto commencethetender processfor thewaste and cleansing contract, which wouldnotcompromisetheparallelworkto be carriedoutoverthenext few monthsrelatingtoalternativedeliveryoptions.

ItwasthenRESOLVEDthat:

1.  Commencement  of thetenderprocessforthewasteand cleansing contractbe approved;

2.  Theprocurementprocessbe overseenby theWasteWorkingGroup and reportsonprogressberegularlypresentedto the HubCommittee; and

3.   Anychanges  considered  necessary  tothe  terms  as  highlighted  be delegatedto theLead SpecialistRecyclingand Wastein consultation withthe LeadHubMemberforCommercialServic  ...  view the full minutes text for item *HC25

Report of Head of Devon Building Control Partnership

*HC26          

The Chairmanadvisedthat‘Item6: DevonBuildingControlPartnership’ wouldbe deferredfromthisagendaandpresentedto thenextmeetingof the HubCommitteeon1 December2015.

Report of Group Manager Business Development and COP Lead Assets

HC27

TheLeadMemberforEnvironmentpresenteda reportthatrecommended toCouncilthat theupdatedAssetManagementStrategy,asappended to thereport,beapproved.

MembersdiscussedtheSchemeofDelegationasshowninthe reportand askedthatthisbe reviewedtodetermine  whethertheLeaderor Lead Member wouldbe moreappropriate.  Asa resultofthediscussionthe recommendationwasamended.

ItwasthenRECOMMENDEDthatCouncilbe RECOMMENDEDtoapprove theupdatedAssetManagementStrategyasdetailedinAppendixOneto thepresented  report,  subject  toa Scheme  of Delegation  reviewto be presentedto theAnnualMeetingof CouncilinMay2016.

Report of Specialist Place and Strategy

*HC28         

TheLead Memberfor StrategicPlanningandHousingpresenteda report thatsoughtdelegationto agreesubsequentstagesof theNeighbourhood PlanningProcess,inlinewith thepreviouslyagreeddelegationto agreethe Designationof NeighbourhoodPlans.

ItwasthenRESOLVED

1.  ThatauthoritytoapprovetheNeighbourhoodPlanproceduresas setout in Appendix1 bedelegatedto theLead Specialist– Placeand Strategy in consultationwiththeLeadHub Memberfor StrategicPlanningand Housingandthe WardMember(s)forthedesignatedNeighbourhood Planarea;and

2.  Subjecttoapprovalof recommendation1,makingappropriatechanges

to theCouncil’sNeighbourhoodPlanningProtocolbeagreed.

Report of s151 Officer

*HC29         

TheLeaderpresenteda reportthatprovidedMemberswiththeannual reviewoftheCouncil’sMediumTermFinancialStrategy(MTFS).  Itwas basedona financialforecastovera rollingfiveyeartimeframeto2020/21, whichwouldhelpto ensureresourceswerealignedto theoutcomesin Our Plan.

The COPLead Financeanswereda numberofquestionsrelatingto the detailwithinthe report.  Membersdiscussedthe increaseinfinancialrisk and thevolatilitythat couldarisefrom changestobusinessrates legislation. Membersalsoexpressedtheview that thecapitalbudgetfor affordable Housingof£550,000plustheuncommittedNewHomesBonusamountsof £63,000(inyear15/16) and potentially £317,000(in16/  ...  view the full minutes text for item *HC29

Report of Case Manager

HC30           

TheLeaderpresenteda reportthatsoughtagreementto continuewiththe existingCouncil  TaxReduction  scheme  for2016/17  andfordelegated authorityto be givento the FinanceCommunityof PracticeLead,in consultationwith the PortfolioHolder,to makeamendmentsto the policy documentto takeaccountof anyfurtherchangesin law,government guidanceor policythatrequiredurgentamendment.

TheCaseManagerupdatedMemberson theimpactof theHouseof Lords decisionthepreviouseveninginrelationto taxcreditchanges.

ItwasthenRECOMMENDEDthatCouncilbeRECOMMENDED:

1.  toagreeto continuewiththe existingCouncilTaxReductionScheme for2016/17:

-      80% maximumliabilityrestrictionmeaningthatworkingage claim  ...  view the full minutes text for item *HC30

Report of s151 Officer and Case Management Manager

*HC31          

TheLeaderintroduceda reportthatinformedMembersofthedebtwritten off forrevenuestreamswithinthe Revenueand Benefitsservice.  Debtsup to thevalueof£5,000werewrittenoffby thes151Officerunderdelegated authority.  Permissionwassoughttowriteoffindividualdebtswitha value of morethan £5,000.

TheCOPLeadFinanceoutlinedthedetailofa specificcasewherea substantialsumofmoneywasbeing writtenoff.  Membersaskedthatthe matterbe referredtolegalto ensurethateverypossibleavenuetopursue thedebthadbeenexplored.

ItwasthenRESOLVEDthat:

1.  Thewriteoff bythe s151Officerof individualWestDevonBorough Councildebtstotalling£20,949.61,as detailedinTables1 and 2 of the pre  ...  view the full minutes text for item *HC31

*HC32          

The minutesof theOverviewand Scrutiny(Internal)Committeewere presented  forapproval,includingthe recommendation  whichhadbeen addressedelsewhereontheagendaunder Item9 MediumTermFinancial Strategy(Minute*HC29refers).

ItwasthenRESOLVEDthattheminutesbenoted.