Agenda

South Hams Council
Thursday, 16th May, 2019 3.00 pm

Venue: Council Chamber - Follaton House. View directions

Contact: Email: Member.Services@swdevon.gov.uk 

Items
No. Item

1.

Election of the Chairman of the Council;

(The Chairman will then read and sign the declaration of acceptance of office).

 

2.

Address by the New Chairman of Council;

3.

Vote of thanks to the Retiring Chairman;

4.

Response by the Retiring Chairman;

5.

Appointment of the Vice Chairman of the Council;

(The Vice Chairman will then read and sign the declaration of acceptance of office).

 

6.

Minutes pdf icon PDF 166 KB

to approve as a correct record and authorise the Chairman to sign the minutes of the meeting of the Council held on 21 February 2019 and the minutes of the special meeting held on 21 March 2019;

 

Additional documents:

7.

Formal Adoption of the Council Constitution for the 2019/20 Municipal Year

8.

Election of Leader of the Council and Chairman of the Executive for the four year term from 2019/20

9.

Representation on Political Groups

to approve a review carried out in consultation with leaders of the Political Groups.  This is reflected in the list of Council Bodies – see item 10 below;

10.

Appointment of Members of the Bodies of the Council pdf icon PDF 46 KB

to appoint the Members of the following Council Bodies for the 2019/20 Municipal Year:-

 

a)     Audit Committee;

b)     Development Management Committee;

c)     Licensing Committee;

d)     Overview and Scrutiny Panel;

e)     Salcombe Harbour Board

 

11.

Election of Chairman and Vice-Chairman of Bodies of the Council - pdf icon PDF 65 KB

to elect the Chairman and Vice-Chairman of the following Bodies of the Council for the 2019/20 Municipal Year:-

 

a)     Audit Committee;

b)     Development Management Committee;

c)     Licensing Committee;

d)     Overview and Scrutiny Panel; and

e)     Salcombe Harbour Board (Chairman only).

 

12.

Appointment of Representatives on Outside Bodies pdf icon PDF 52 KB

to agree to the appointment of Members as representatives on Outside Bodies for the 2019/20 Municipal Year;

NOTE: Although some of these appointments are accepted by the “Outside Bodies” for a period of years, it is the Council’s practice where possible to review all appointments annually.

 

 

13.

Appointment of Other Groups pdf icon PDF 49 KB

to agree to the appointment of the following Groups for the 2019/20 Municipal Year:-

 

a)     Accommodation Strategy Member Working Group;

b)     Affordable Housing Delivery Working Group;

c)     Council Tax Setting Panel;

d)     Devon Building Control Partnership;

e)     Discretionary (Majors) Business Rate Relief Decision Panel;

f)      Joint SH/WD/Plymouth Local Plan Partnership Board;

g)     Joint SH/WD Member/Officer Working Group;

h)     Political Structures Working Group;

i)       Public Spaces Working Group;

j)       Rate Relief Panel;

k)     Slapton Line Steering Group;

l)       Waste and Recycling Working Group; and

m)    Waste Partnership Board.

 

14.

Urgent Business

the Chairman to announce if any item not on the agenda should be considered on the basis that he considers it as a matter of urgency (any such item to be dealt with under ‘Business Brought forward by the Chairman’);

15.

Confidential Business

the Chairman to inform the meeting of any confidential item of business;

 

16.

Exempt Information

to consider whether the consideration of any item of business would be likely to disclose exempt information and if so the category of such exempt information;

17.

Declarations of Interest

Members are invited to declare any personal; or disclosable pecuniary interests, including the nature and extent of such interests they may have in any items to be considered at this meeting;

18.

Chairman's Announcements

19.

Business Brought Forward by the Chairman

to consider business (if any) brought forward by the Chairman;

20.

Appointment of Salcombe Harbour Board Co-Opted Members pdf icon PDF 43 KB

21.

Annual Report pdf icon PDF 48 KB

Additional documents:

22.

Questions

to consider the following question received in accordance with Council Procedure Rule 8.

23.

Notice of Motion

to consider the following motions received (if any) in accordance with Council Procedure Rule 10.1

 

(a)   By Cllrs Hodgson and Brazil

 

‘No trees on SHDC land will be felled without at least 3 days prior notification to the local Ward Member(s) that this has been proposed and the reasons why this is necessary.’

 

(b) By Cllrs Bastone and Birch

 

‘This Council will lobby MPs and write to MHCLG to express its concerns about the standards of new housing, calling for:

 

1.    A minimum number of inspections to be carried out on every new dwelling by the Building Control body, local authority or private sector;

2.    Quality of work to be incorporated to a higher degree than present, in the Building Regulations;

3.    Newly constructed timber framed housing to be included in the Governments Building Safety Programme; and

4.    Local Authorities to become the sole provider of Building Control, at least on high risk and all new residential buildings.’

 

 

24.

Reports of Bodies

to receive and as may be necessary approve the minutes and recommendations of the under-mentioned Bodies

 

 

* Indicates minutes containing recommendations to Council.

 

24a

Council Tax Setting Panel - 22 February 2019 pdf icon PDF 120 KB

24b

Development Management Committee - 13 March 2019 pdf icon PDF 111 KB

24c

Audit Committee - 21 March 2019 pdf icon PDF 91 KB

24d

Overview & Scrutiny Panel * - 28 March 2019 pdf icon PDF 105 KB

24e

Salcombe Harbour Board - 1 April 2019 pdf icon PDF 79 KB

24f

Development Management Committee - 10 April 2019 pdf icon PDF 100 KB