Agenda and draft minutes

West Devon Council - Tuesday, 24th May, 2022 11.00 am

Venue: Chamber - Kilworthy Park

Contact: Email: Democratic.Services@swdevon.gov.uk 

Items
No. Item

CM 1

To elect The Mayor of the Borough for the ensuing year and to provide an opportunity for the Mayor to say thanks to the Council

Minutes:

CM 1/22

Cllr Cheadle moved the re-appointment of Cllr Mott as Mayor for the ensuing year and Cllr Jory subsequently seconded the motion.

 

No other nominations were received and, upon the motion being submitted to the meeting, it was declared to be CARRIED and “RESOLVED that Cllr Mott be re-appointed Mayor for the ensuing year”.

 

Cllr C Mott then made the Declaration of Acceptance of Office, signed the register and proceeded to address the meeting.

CM 2

To elect The Deputy Mayor of the Borough for the ensuing year and to provide an opportunity for the Deputy Mayor to say thanks to the Council

Minutes:

CM 2/22           

The Mayor called for nominations for the position of Deputy Mayor.

           

One nomination was received as follows:

 

Cllr T Pearce               proposed:        Cllr Jory                                                                                                                      seconded:       Cllr Cheadle

 

There being no other nominations, it was declared to be CARRIED and “RESOLVED that Cllr Pearce be re-appointed as Deputy Mayor for the ensuing year”.

 

The Deputy Mayor then made the Declaration of Acceptance of Office, signed the register and then proceeded to address the Council.

 

CM 3

Apologies for Absence

Minutes:

CM 3/22           

Apologies for absence were received from Cllrs Bridgewater, Daniel, Kemp, Moody and Vachon.

 

At the invitation of the Mayor, Cllr Cheadle addressed the meeting and, on behalf of all Members, wished to offer Cllr Daniel the condolences of the Council on her recent family bereavement.

 

CM 4

Declarations of Interest

In accordance with the Code of Conduct, Members are invited to declare any Disclosable Pecuniary Interests, Other Registerable Interests and Non-Registerable Interests including the nature and extent of such interests they may have in any items to be considered at this meeting;

Minutes:

CM 4/22           

The Mayor invited Members to declare any interests in the items of business to be considered during the course of the meeting, but there were none made.

 

CM 5

Confirmation of Minutes pdf icon PDF 257 KB

To approve and adopt as a correct record the Minutes of the Meeting of Council held on 5 April 2022;

Minutes:

CM 5/22           

It was moved by Cllr Jory, seconded by Cllr Cheadle and upon the motion being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Council agree the Minutes of the 5 April 2022 meeting”.

CM 6

To receive communications from the Mayor or person presiding

Minutes:

CM 6/22           

The Mayor advised that she had not yet selected a Charity to support during her forthcoming year in office and welcomed nominations from both the general public and Members by the end of June 2022.  After this deadline had expired, the Mayor and the Deputy Mayor would select a Charity from those that had been suggested.

 

CM 7

Annual Review of the Council's Constitution

To follow;

Minutes:

CM 7/22           

The Mayor advised that the Council’s Constitution was to be subject to a detailed review during the upcoming months and that, as a result, a further report would be brought to Council later in the year.

 

Upon being submitted to the Meeting, it was then declared to be CARRIED and “RESOLVED that the Council’s Constitution continue to be that previously adopted by the Council, but noting that a report will be brought to the meeting on 27 September 2022 with proposals for a new Constitution and further noting that Group Leaders and deputies (or nominees) as well as the wider membership of the Council will be consulted in the drafting of those proposals”.

 

The Mayor then signed the copy of the Constitution for 2022/2023.

 

 

CM 8

The Mayor or the person presiding to answer questions which people in West Devon can ask and to receive deputations or petitions under Council Procedure Rule 21

Minutes:

CM 8/22           

The Mayor informed the Meeting that no Public Questions had been received in accordance with the Council Procedure Rules.

 

CM 9

To consider (any) questions submitted under Council Procedure Rule 21

Minutes:

CM 9/22           

Members noted that no Questions on Notice had been received from the membership in accordance with the Council Procedure Rules.

 

CM 10

To receive the Minutes of the following Committees, to note the delegated decisions and to consider the adoption of those Minutes which require approval: pdf icon PDF 131 KB

Additional documents:

Minutes:

CM 10/22         

a)    Council Tax Setting Panel – 22 February 2022

It was moved by Cllr C Mott, seconded by Cllr N Jory and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the 22 February 2022 meeting be received and noted”.

 

b)    Development Management & Licensing Committee – 1 March 2022 and 19 April 2022

It was moved by Cllr J Yelland, seconded by Cllr T Pearce and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the meetings held on 1 March 2022 and 19 April 2022 be received and noted”.

 

c)    Overview & Scrutiny Committee - 22 March 2022

  It was moved by Cllr M Ewings, seconded by Cllr P Kimber and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the 22 March 2022 meeting be received and noted”

 

d)    Hub Committee - 12 April 2022

It was moved by Cllr N Jory, seconded by Cllr R Cheadle and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the 12 April 2022 be received and noted, with the exception of Recommendation HC 86/21”.

 

In respect of the recommendation:

 

HC 86/21: Climate Change & Biodiversity Action – Council Net-Zero Update

It was moved by Cllr N Jory, seconded by Cllr R Cheadle and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that authority be delegated to the Section 151 Officer, in consultation with the Leader of the Council and the lead Hub Member for Finance to:

 

2.    approve and agree the lending terms to Fusion Leisure for a loan of up to £300,000 to facilitate solar panel installation across both WDBC Leisure Centres over the remaining term of the leisure contract, in accordance with treasury management advice; and

 

3.    update the Council’s Capital Strategy, Investment Strategy and Treasury Management Strategy for 2022/23 for a £300,000 loan provision to Fusion Leisure for the solar installation, in accordance with treasury management advice”.

 

CM 11

To appoint a Leader of the Council for the ensuing year

Minutes:

CM 11/22         

           

a.    Leader

It was moved by Cllr Cheadle, seconded by Cllr Edmonds and upon the motion being submitted to the Meeting was declared to be CARRIED and “RESOLVED that Cllr N Jory be appointed Leader of the Council for the ensuing year.”

 

b.    Deputy Leader

It was moved by Cllr R Cheadle, seconded by Cllr N Jory and upon the motion being submitted to the Meeting was declared to be CARRIED and “RESOLVED that Cllr C Edmonds be appointed Deputy Leader of the Council for the ensuing year.”

 

Cllr Jory proceeded to thank Cllr Cheadle for the hard work, total commitment and unwavering support that he had shown during his time as Deputy Leader of the Council.

 

CM 12

To report on the composition of political groups

To follow;

Minutes:

CM 12/22         

Members noted the schedule of officially appointed political groups as follows:

 

-        17 Conservative Group Members;

-        12 West Devon Alliance Group Members; and

-        2 Non-aligned Independent Members

 

 

CM 13

To approve the Committee Structure for the coming year

To follow;

Minutes:

CM 13/22         

It was moved by Cllr N Jory, seconded by Cllr R Cheadle and upon the motion being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Committee structure be as follows for the coming year:

 

Audit                                                                            7 Members;

Hub                                                                             9 Members;

Overview & Scrutiny                                                   15 Members;

Development Management & Licensing                    10 Members;

Standards                                                                    5 Members;

Council Tax Setting                                                     4 Members; and

Regeneration & Investment                                        3 Members

                                                                          

with all of the appointments to the above Committees being politically balanced”.

 

 

 

CM 14

To receive the appointments from the Political Groups of the Members they have selected to serve on the Committees

To appoint (if any) the requisite number of Members from the Members of the Council who, at the date of this meeting, are not members of a Political Group - to follow;

 

Minutes:

CM 14/22         

A list of nominations made to the Committees by the two political groups for the ensuing year had been circulated and were PROPOSED by Cllr N Jory and SECONDED by Cllr R Cheadle to be duly approved.

 

When put to the vote, the circulated list was declared to be CARRIED.

 

CM 15

Dartmoor National Park Authority

Minutes:

CM 15/22         

It was noted that the two Council representatives appointed to the Dartmoor National Park were:-

 

Cllr D E Moyse (Conservative); and

Cllr M Renders (West Devon Alliance Group).

 

(NOTE: These appointments formed part of the Political Balance Table.)

 

CM 16

To appoint the Chairman and Vice-Chairman to the Committees of the Council for the ensuing year pdf icon PDF 174 KB

Minutes:

CM 16/22         

The following appointments were proposed by Cllr N Jory and seconded by Cllr R Cheadle and when put to the vote were declared to be CARRIED:

 

-       Audit Committee:                                     Cllr K Ball  (Chairman);

             Cllr M Davies (Vice Chairman);

 

-       Council Tax Setting Committee              Cllr T Pearce (Chairman);

 

-       Development Management & Licensing

Committee:                                              Cllr J Yelland (Chairman);

                                          Cllr T Pearce (Vice-Chairman);

 

-        Hub Committee:                                      Cllr N Jory (Chairman);

Cllr C Edmonds (Vice Chairman);

 

-        Overview & Scrutiny Committee:            Cllr M Ewings (Chairman)

Cllr P Kimber (Vice-Chairman);

 

-        Regeneration & Investment                    

Committee:                                              Cllr C Edmonds (Chairman); and

 

-        Standards Committee:                            Cllr P Kimber (Chairman); and

Cllr L Wood (Vice Chairman).

                                                     

 

CM 17

To appoint representatives to the list of Outside Bodies for the ensuing year pdf icon PDF 185 KB

Minutes:

CM 17/22         

Cllr N Jory advised that there had been two proposed additions to the list of Outside Bodies to be appointed to by the Council for the 2022/23 Municipal Year, these being ‘Tavistock Rail Group’ and ‘Unesco Biosphere Reserve Partnership.’

 

It was then proposed by Cllr N Jory, seconded by Cllr R Cheadle and upon being submitted to the Meeting was declared to be CARRIED and ”RESOLVED that the appointments as presented to the meeting be endorsed for the ensuing year”.

 

CM 18

To appoint representatives to the list of Governance Boards / Panels for the ensuing year pdf icon PDF 173 KB

Minutes:

CM 18/22         

It was proposed by Cllr N Jory, seconded by Cllr R Cheadle and upon being submitted to the Meeting was declared to be CARRIED and ”RESOLVED that the appointments as presented to the meeting be endorsed for the ensuing year”.

 

 

CM 19

To consider (any) Motions of which notice has been duly submitted by Members in accordance with Council Procedure Rule 15:

Minutes:

CM 19/22         

The Mayor advised that no Motions on Notice had been received for consideration at this Council meeting.