Agenda item

(i)        Planning & Licensing Committee

           Meeting held on 21 July 2015                                                          

           Meeting held on 18 August 2015                                                                 

Meeting held on 15 September 2015                                    

(ii)       Overview & Scrutiny (Internal) Committee

           Meeting held on 21 July 2015                                                          

(iii)      Audit Committee

           Meeting held on 28 July 2015                                                        

Unstarred Minute to agree

           Members are recommended to agree:

           AC 11  Contract Procedure Rules

RESOLVED to RECOMMEND that the Audit Committee has reviewed the updated version of the Contract Procedure Rules and the Council be RECOMMENDED to approve the revised Rules for inclusion in the Council’s Constitution.

(iv)      Hub Committee

           Meeting held on 22 September 2015                                    

CM 31                                                                                                                                       

a.      Planning & Licensing Committee – 21 July 2015, 18 August 2015 and 15 September 2015

It was moved by Cllr D K A Sellis, seconded by Cllr M J R Benson and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the 21 July 2015, 18 August 2015 and 15 September 2015 meetings be received and noted”.

b.     Overview & Scrutiny (Internal) Committee – 21 July 2015

It was moved by Cllr C R Musgrave, seconded by Cllr J Yelland and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the 21 July 2015 meeting be received and noted”.

c.      Audit Committee – 28 July 2015

It was moved by Cllr M Davies, seconded by Cllr B Stephens and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the 28 July 2015 be received and noted, with the exception of Unstarred Minute AC 11”.

In respect of the Unstarred Minute:

i.        AC 11 – Contract Procedure Rules

It was moved by Cllr M Davies, seconded by Cllr B Stephens and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the updated version of the Contract Procedure Rules and the Council approve the revised Rules for inclusion in the Council’s Constitution”.

d.     Hub Committee – 22 September 2015

It was moved by Cllr P R Sanders, seconded by Cllr M J R Benson and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the 22 September 2015 meeting be received and noted, with the exception of Unstarred Minutes HC 14, 16, 17, 19 and 20”.

In respect of the Unstarred Minutes:

i.        HC 14 – Our Plan Update

It was moved by Cllr P R Sanders, seconded by Cllr M J R Benson and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that:

1.       option 2 for progression of Our Plan (as set out at paragraph 4 of the presented agenda report to the Hub Committee meeting) be pursued recognising that this will need an extended plan period to 2032 or 2033;

2.       a detailed Duty to Co-Operate protocol, or similar agreement, be established with neighbouring planning authorities within the Housing Market Area.  This would address joint approaches to strategic planning relating to timetable, evidence, policies, strategic allocations, governance, staffing, scope of Housing Market Area, viability and infrastructure amongst other matters;

3.       the Local Development Scheme be reviewed and re-issued in line with recommendation 1;

4.       further evidence work (joint or specific) be procured as required;

5.       a budget provision for 2016/17 of £75,000 be made for Our Plan, which will be a cost pressure built into the Council’s Medium Term Financial Plan for 2016/17 onwards;

6.       a Settlement Boundary Policy be considered for incorporation in future versions of Our Plan and necessary preparatory work be undertaken to allow for this option;

7.       it be agreed that a World Heritage Site Supplementary Planning Document (SPD) be pursued in line with existing and proposed development plan policies;

8.       a further “Call for Sites” be initiated;

9.       site OP16 at Brook Lane, Tavistock be agreed to be deleted from future versions of Our Plan;

10.    Guidance for Neighbourhood Plan Groups be issued to inform their work as it relates to Our Plan;

11.    a refreshed Our Plan Engagement Strategy be issued;

12.    regular Member update sessions be timetabled;

13.    a further report be submitted to the Hub Committee and Council making specific proposals for future consultation, consideration and submission of Our Plan; and

14.    those specific details to be agreed under recommendations 2,3,4,5,6,7,8,9,10 and 11 be delegated to the Lead Specialist – Place and Strategy, in consultation with the lead Hub Committee Member and the Leader of Council.”

ii.      HC 16 – Council Tax Discretionary Discount and Reduction Policy

It was moved by Cllr P R Sanders, seconded by Cllr M J R Benson and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the combined Council Tax Discretionary Discount and Reduction Policy.”

iii.     HC 17 – Devon Home Choice & Local Allocations Policy Review

It was moved by Cllr P R Sanders, seconded by Cllr M J R Benson and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that:

1.      the Council remain in the Devon Home Choice Partnership, with this arrangement being reviewed again in twelve months time; and

2.    no changes be made at this time to the Council’s Local Allocation Policy, with this arrangement also being reviewed again in twelve months time.”

iv.    HC 19 – Health and Safety Management

It was moved by Cllr P R Sanders, seconded by Cllr M J R Benson and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that:

1.      the Health and Safety Statement of Policy be accepted and signed by the Head of Paid Service and the Leader of Council; and

2.    the Health and Safety Statement of Policy be reviewed and signed annually on the occasion of the Annual Council meeting.”

v.      HC 20 – Joint Data Protection Policy

It was moved by Cllr P R Sanders, seconded by Cllr M J R Benson and upon being submitted to the meeting was declared to be CARRIED and “RESOLVED that:

1.    the Joint Data Protection Policy (as attached at Appendix A of the presented agenda report to the Hub Committee meeting) and Supporting Codes of Practice and documentation; and

2.    authority be delegated to the Monitoring Officer to make minor amendments.