Agenda item

to receive and as may be necessary approve the minutes and recommendations of the under-mentioned Bodies:-

 

Council Body		Date of Meeting
a	Development Management Committee	17 February 2016
b	Overview and Scrutiny Panel	25 February 2016
c	Council Tax Setting Panel	25 February 2016
d	Salcombe Harbour Board	29 February 2016
e	Executive	10 March 2016
f	Development Management Committee	16 March 2016
g	Audit Committee *	24 March 2016
h	Executive	7 April 2016
i	Overview and Scrutiny Panel	7 April 2016
j	Overview and Scrutiny Panel	21 April 2016

 

* Indicates minutes containing recommendations  to Council.

 

 

 

20/16

RESOLVED

 

That the minutes and recommendations of the undermentioned bodies be received and approved subject to any amendments listed below:-

 

(a)Development Management Committee  17 February 2016

 

(b)Overview and Scrutiny Panel                   25 February 2016

 

(c)Council Tax Setting Panel                                    25 February 2016

 

(d)Salcombe Harbour Board                          29 February 2016

 

(e) Executive                                                          10 March 2016

 

E.71/15: Treasury Management and Annual Investment Strategy for 2016/17

 

RESOLVED

 

1.  That the prudential indicators and limits for 2016/17 to 2018/19 (as contained within Appendix A of the presented agenda report to the Executive) be approved;

 

2.  That the Treasury Management Strategy 2016/17 and the treasury prudential indicators 2016/17 to 2018/19 (as contained within Appendix B of the presented agenda report to the Executive) be approved; and

 

3.  That the Investment Strategy 2016/17 (Appendix C of the presented agenda report to the Executive refers) and the detailed criteria included in Appendix D of the presented agenda report to the Executive be approved.

 

E.75/15: Implementation of the Devon Districts Procurement Strategy

 

RESOLVED

 

That the Devon Districts Procurement Strategy 2015-18

be formally adopted, with its contents implemented.

 

E.76/15: Corporate Debt Recovery Policy

 

RESOLVED

 

That the Joint Corporate Debt Recovery Policy be adopted.

 

E.78/15: The Future of the Devon Authorities Waste Reduction and Recycling Committee (DAWRRC)

 

RESOLVED

 

1.  That the proposal to wind up the Devon Authorities Waste Reduction and Recycling Committee be supported;

2.  That the establishment of the joint Devon Authorities Strategic Waste Committee be agreed on the draft terms of reference set out in the Operating Rules (as attached at Appendix 1 of the presented agenda report) and that any significant changes to the terms of reference be brought back to Council for further approval;

3.  That agreement be given to any minor changes considered necessary to the terms as highlighted being delegated to the Lead Specialist Waste Strategy (Strategy and Commissioning) in consultation with the lead Executive Member for Commercial Services.

 

            E.79/15: Communications Protocols and Policies

 

            RESOLVED

 

1.  That the joint Communications and Social Media Policies (as attached at Appendix A of the presented agenda report) be adopted; and

 

2.  That the protocols in the revised Communications protocol 2016 be acknowledged and adopted.

 

(f)Development Management Committee   16 March 2016

 

(g)Audit Committee                                         24 March 2016

 

            A.36/15: Review of the Council’s Constitution

 

In response to a request, it was agreed that all Members would be sent a copy of the draft Constitution that outlined (via track changes) the recommended amendments.

 

     RESOLVED

 

1.  That the amendments to the Council Constitution be approved (as summarised in paragraph 2 of the presented agenda report and fully outlined on the Council website) and that the revised Constitution be adopted at the Annual Meeting in May 2016; and

 

2.  That the need for an imminent review into both the Contract and Financial Procedure Rules be acknowledged.

 

Upon the conclusion of the presentation of these minutes, the Chairman (on behalf of the Council) wished to thank Cllr Pennington for all of his hard work and efforts during his time as Chairman of the Audit Committee.

 

(h) Overview and Scrutiny Panel                   7 April 2016

           

(i)  Executive                                                      7 April 2016

 

E.83/15: Dartmouth Park and Ride Site – Out Of Season Arrangements

 

RESOLVED

 

That approval be given to the elimination of parking charges at Dartmouth Park and Ride site during the closed season.

 

E.84/15: Amendment to the Air Quality Management Area for Totnes

 

RESOLVED

 

1.  That, having considered the two options, the Air Quality Management Area Order made by the Council on 28 May 2009 be amended to reflect preferred Option One (paragraph 4 of the presented agenda report refers); and

 

2.  That the Air Quality Action Plan for Ivybridge be reviewed and a Briefing Note be produced dealing all Air Quality Management Areas and Air Quality Action Plans and any associated costs in revisiting them.

 

     (j)         Development Management Committee   7 April 2016

 

            DM.70/15: Review of Planning Scheme of Delegation

 

RESOLVED

 

1.  That the revised Planning Scheme of Delegation (as outlined at Appendix A of the presented agenda report) be adopted; and

 

2.  That authority to make any minor amendments prior to adoption be delegated to the Community Of Practice Lead Specialist Development Management, in consultation with the Chairman of the Development Management Committee.

 

                        (k)        Overview and Scrutiny Panel               21 April 2016