Agenda item

(i)         Planning and Licensing Committee

                        Meeting held on 8 December 2015                                                   

(ii)        Overview & Scrutiny (Internal) Committee

                        Meeting held on 12 January 2016                                                                

(iii)       Joint Overview & Scrutiny (Internal) and (External) Committees

Meeting held on 12 January 2016                                                                 

(iv)       Audit Committee

            Meeting held on 19 January 2016                                                                 

                        Unstarred Minutes to agree

                        Members are recommended to agree:

                        AC 27 Treasury Management Mid-Year Review

                        RESOLVED to RECOMMEND:-

1.    That the counterparty limit for counterparties set out in Appendix A of the presented agenda report (with the exception of Lloyds PLC) be increased from £2 million to £3 million; and

2.    That the counterparty limit for Lloyds Bank PLC (the Council’s Bank) be increased from £3 million to £4 million.  This allows flexibility to maintain a working balance of up to £1 million in the account, with the option to invest up to £3 million additional funds at any one time.

(v)        Hub Committee

            Meeting held on 26 January 2016                                                                 

Unstarred Minutes to agree

                        Members are recommended to agree:

                        HC 50 Our Plan – Local Plan Arrangements

            RESOLVED to RECOMMEND:-

1.  That the principle of a Joint Local Plan within the Housing Market Area (HMA) be agreed as set out in Option 2 of the presented agenda report, subject to appropriate arrangements being put in place with neighbouring planning authorities;

2.  That a detailed Collaboration Agreement establishing the operation of the Joint Local Plan be developed with neighbouring planning authorities (and any other relevant organisations);

3.  That the Collaboration Agreement include, but not necessarily be limited to, the following matters:-

a.     Strategic Context;

b.     Objectives and Priorities;

c.      Joint Spatial Framework;

d.     Governance and working arrangements;

e.     Local Development Scheme and timescales;

f.       Evidence;

g.     Infrastructure;

h.     Policies;

i.       Allocations;

j.       Engagement and Consultation;

k.      Resources and Staffing;

l.       Examination;

m.    Assessments; and

n.     Monitoring and Review.

4.    That a further report be submitted to the Hub Committee and Council setting out the detailed policy and allocation proposals that are to be subject to consultation, consideration and submission within the Joint Local Plan element of West Devon - Our Plan; and

5.  That those contents which are to be agreed under recommendations 1, 2 and 3 (above) be delegated to the Lead Specialist – Place and Strategy, in consultation with the Hub Committee Lead Member and the Leader of Council.

HC 51 Community Right to Build Orders – Delegated Procedures

RESOLVED to RECOMMEND:-

1.    That authority to approve the Community Right to Build Orders Procedure (as set out in Appendix 2 of the presented agenda report), be delegated to the Lead Specialist – Place and Strategy in consultation with the Lead Hub Committee Member for Strategic Planning and Housing and the local Ward Member(s) for the relevant neighbourhood area; and

2.    That, subject to approval of recommendation 1 above, the appropriate changes be made to the Council’s Neighbourhood Planning Protocol.

HC 52 Safeguarding Policy

RESOLVED to RECOMMEND:-

That the Safeguarding Policy be adopted.         

a.         Planning and Licensing Committee – 8 December 2015

It was moved by Cllr D K A Sellis, seconded by Cllr M Benson and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the 8 December 2015 meetings be received and noted”.

b.          Overview & Scrutiny (Internal) Committee – 12 January 2016

It was moved by Cllr C R Musgrave, seconded by Cllr C Edmonds and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the 12 January 2016 meeting be received and noted”.

c.         Joint Overview and Scrutiny (External) and (Internal) Committee – 12 January 2016

It was moved by Cllr C R Musgrave, seconded by Cllr J Sheldon and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the 12 January 2016 meeting be received and noted.

d.                Audit Committee – 19 January 2016

It was moved by Cllr M Davies, seconded by Cllr J Moody and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the 19 January 2016 be received and noted, with the exception of Unstarred Minute AC 27”.

                      In respect of the Unstarred Minute:

i.   AC27 – Treasury Management Mid-Year Review

It was moved by Cllr M Davies, seconded by Cllr J Moody and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED:

1.  That the counterparty limit for counterparties set out in Appendix A of the presented agenda report (with the exception of Lloyds PLC) be increased from £2 million to £3 million; and

2.  That the counterparty limit for Lloyds Bank PLC (the Council’s Bank) be increased from £3 million to £4 million.  This allows flexibility to maintain a working balance of up to £1 million in the account, with the option to invest up to £3 million additional funds at any one time”.

e.                 Hub Committee – 26 January 2016

It was moved by Cllr P R Sanders, seconded by Cllr R E Baldwin and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the 26 January 2016 meeting be received and noted, with the exception of Unstarred Minutes HC 50, 51 and 52”.

In respect of the Unstarred Minutes:

i)             HC 50 Our Plan – Local Plan Arrangements

It was moved by Cllr G Parker, seconded by Cllr M J R Benson and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED:

1.     That the principle of a Joint Local Plan within the Housing Market Area (HMA) be agreed as set out in Option 2 of the presented agenda report, subject to appropriate arrangements being put in place with neighbouring planning authorities;

2.     That a detailed Collaboration Agreement establishing the operation of the Joint Local Plan be developed with neighbouring planning authorities (and any other relevant organisations);

3.     That the Collaboration Agreement include, but not necessarily be limited to, the following matters:-

a. Strategic Context;

b. Objectives and Priorities;

c.            Joint Spatial Framework;

d. Governance and working arrangements;

e. Local Development Scheme and timescales;

f.             Evidence;

g. Infrastructure;

h.                Policies;

i.             Allocations;

j.              Engagement and Consultation;

k.            Resources and Staffing;

l.             Examination;

m.               Assessments; and

n.                Monitoring and Review.

4.     That a further report be submitted to the Hub Committee and Council setting out the detailed policy and allocation proposals that are to be subject to consultation, consideration and submission within the Joint Local Plan element of West Devon - Our Plan; and

5.     That those contents which are to be agreed under recommendations 1, 2 and 3 (above) be delegated to the Lead Specialist – Place and Strategy, in consultation with the Hub Committee Lead Member and the Leader of Council”.

ii) HC 51 Community Right to Build Orders – Delegated Procedures

It was moved by Cllr G Parker, seconded by Cllr M J R Benson and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED:

1.  That authority to approve the Community Right to Build Orders Procedure (as set out in Appendix 2 of the presented agenda report), be delegated to the Lead Specialist – Place and Strategy in consultation with the Lead Hub Committee Member for Strategic Planning and Housing and the local Ward Member(s) for the relevant neighbourhood area; and

2.  That, subject to approval of recommendation 1 above, the appropriate changes be made to the Council’s Neighbourhood Planning Protocol”.

iii)  HC 52 Safeguarding Policy

It was moved by Cllr P R Sanders, seconded by Cllr R E Baldwin and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED:

That the Safeguarding Policy be adopted”.