Agenda item

– to receive and, as may be necessary, approve the recommendations of the under

   mentioned Bodies:-

 

Council Body		Date of Meeting
a	Executive *	10 December 2015
b	Development Management Committee	16 December 2015
c	Audit Committee	7 January 2016
d	Overview and Scrutiny Panel	14 January 2016
e	Development Management Committee	20 January 2016
f	Executive *	4 February 2016

 

* Indicates minutes containing recommendations to Council.

 

RESOLVED

 

That the minutes and recommendations of the undermentioned bodies be received and approved subject to any amendments listed below:-

 

(a)  Executive 10 December 2015

 

E.46/15: Revenue Budget Monitoring 2015/16

 

RESOLVED

 

1.  That £50,000 be used from the Strategic Issues Reserve, £150,000 from the Planning Policy and Major Developments Reserve and £55,000 from the T18 Investment Reserve to fund:

 

-     the T18 transition costs of £125,000 (Note J of the agenda report presented to the Executive refers);

-     the vacancy provision of £100,000 which has not been met (Note J of the agenda report presented to the Executive refers);

-     the planning legal fees of £30,000 (Note R of the agenda report presented to the Executive refers);

 

2.  That the uncommitted balance of £50,000 from the Print Room Equipment Reserve be released back to the General Fund (Unearmarked) Reserves; and

 

3.  That £25,000 be transferred into an Earmarked Reserve for Homelessness Prevention (as per Note F of the agenda report presented to the Executive).

 

E.50/15: T18 Budget Monitoring Report – Quarter 2 2015/16

 

RESOLVED

 

That the postponement (to 2016) of the round reviews and the waste review changes be funded by using £100,000 of the Business Rates Earmarked Reserve and £75,000 of the Strategic Issues Earmarked Reserve.

 

E.54/15: Reports of Bodies

 

(a)                          Overview and Scrutiny Panel – 19 November 2015

 

(i)                     O&S.51/15 Review of Fees and Charges

 

RESOLVED

 

1.  That the proposed fees and charges (as set out in the agenda report and appendices presented to the Panel) be approved as part of the 2016/17 Budget Setting process, subject to the shower charges being increased from 20p to £1;

 

2.  That delegated authority be given to the Community Of Practice Lead for Environmental Health, in consultation with the lead Executive Member, to modify the charges of Food Export Certificates, once the outcome of the current review is known; and

 

3.  That delegated authority be given to the Group Manager for Commercial Services, in consultation with the lead Executive Member, to set the Commercial Waste charges, once all the price modelling factors are known.

 

(b)   Development Management Committee  16 December 2015

 

(c)   Audit Committee  7 January 2016

                       

A.26/15: Certification Work for South Hams District

Council for Year Ended 31 March 2015

 

The lead Executive Member for Support Services wished to reiterate the views of the Committee whereby the Housing Benefit team should be thanked and congratulated for their hard work and commitment to the Council.

 

(d)       Overview and Scrutiny Panel  14 January 2016

 

(e)       Development Management Committee  20 January 2016

 

(f)        Executive  4 February 2016

 

  E.59/15: Capital Budget Proposals for 2016/17                                               

 

RESOLVED

 

1. That the views of the Overview and Scrutiny Panel on the Capital Budget Proposals be endorsed, namely that an Options Appraisal is required with Member involvement for the Follaton House boilers (paragraph 3.1.2 of the presented agenda report refers) and that any allocation of Locality vehicles (paragraph 3.2 of the presented agenda report refers) be determined after the March 2016 Overview and Scrutiny Panel review of the Locality role;

 

2. That the Capital Programme of £1,765,000 be financed by using:-

 

£635,000 from the Capital Programme Earmarked Reserve;

o                 £300,000 from Capital Receipts;

o                 £366,000 from Better Care Funding towards Disabled Facilities Grants; and

o                 £464,000 from New Homes Bonus funding.

 

3. That £40,000 be allocated from the Capital Programme Contingency Reserve to pay for solar panels on the roofs of employment units at Burke Road, Totnes.

 

  E.63/15: Community Right to Build Orders – Delegated Procedures

                       

RESOLVED

 

1. That authority to approve the Community Right to Build Orders Procedure (as set out in Appendix 2 of the presented agenda report) be delegated to the Lead Specialist Place and Strategy, in consultation with the Lead Executive Member for Business Development and Local Plan and the local Ward Member(s) for the relevant Neighbourhood area; and

 

1.  That appropriate changes be made to the Council’s Neighbourhood Planning Protocol.

 

E.64/15: Effectively Implementing SHDC DP11: Housing Mix and Tenure

 

RESOLVED

 

1.  That, when applying policy SHDC DP11: Housing Mix, the following indicative housing size mix be used to inform housing proposals:

 

35% - 1 and 2 bed dwellings;

35% - 3 bed dwellings; and

30% - 4 + bed dwellings.

 

2.  That the use of Office for National Statistics (ONS) Neighbourhood Statistics data be approved to inform the mix of housing type for housing proposals.

 

                       

E.65/15: Safeguarding Policy         

 

RESOLVED

 

That the Safeguarding Policy be adopted.