Agenda item

(i)            Development Management and Licensing Committee

Meeting held on 30 May 2017

Meeting held on 27 June 2017

(ii)          Overview and Scrutiny Committee

Meeting held on 6 June 2017

(iii)         Audit Committee

Meeting held on 20 June 2017

(iv)         Hub Committee

Meeting held on 20 June 2017

Meeting held on 18 July 2017

Unstarred Minute to agree

            Members are recommended to agree:

HC 11 Business Rates – Locally Administered Business Rate Relief Policy

That Council be RECOMMENDED that, following consultation with Devon County Council, Devon & Cornwall Police and Devon & Somerset Fire Rescue, the Locally Administered Business Rate Relief Policy be adopted, subject to inclusion of the amendment as detailed in the minutes of the Hub Committee meeting.

HC 12 Review of WDBC Community Grant Schemes

That Council be RECOMMENDED to:

1.  Incorporate the Sports Grant into a ‘Community Grant’ scheme, retaining £2,000 as a revenue line to cover ‘training/coaching grants’;

2.  Exclude applications to the Community Grant from projects within Dartmoor National Park which have already received support from the DNPA Sustainable Communities Fund;

3.  Support production of a one page summary of grant schemes which officers and Members can use to increase and sustain the level of promotion to local communities; and

4.  Support ongoing officer engagement with DCC to refocus the TAP scheme criteria on its original purpose, and reinstate the process that is outlined at paragraph 7.3 of the presented report.

HC 14 Events Policy Adoption

That Council be RECOMMMENDED:

1.   To approve the proposed policy as detailed in Appendix 1 of the report presented to the Hub Committee, subject to minor wording changes as delegated to the Group Manager Commercial Services in consultation with the Lead Hub Committee Member; and

2.   That, once live, the policy be reviewed annually and the fees levied reviewed as part of the regular WDBC fee and charge setting process.

CM 22                                                  

a.   Development Management and Licensing Committee – 30 May 2017 and 27 June 2017

It was moved by Cllr P R Sanders, seconded by Cllr D E Moyse and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the 30 May 2017 and 27 June 2017 meetings be received and noted”.

b.  Overview and Scrutiny Committee – 6 June 2017

It was moved by Cllr J Yelland, seconded by Cllr R Cheadle and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the 6 June 2017 meeting be received and noted, with the exception of Unstarred Minute O&S 09”.

In respect of the Unstarred Minute:

i.       O&S 09 Overview and Scrutiny: Annual Report

It was moved by Cllr J Yelland, seconded by Cllr R Cheadle and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Overview and Scrutiny Annual Report for 2016/17 be approved for publication, subject to delegated authority being given to the Senior Specialist (Democratic Services), in consultation with the Chairman of the Overview and Scrutiny Committee, to make any minor amendments.”

c.   Audit Committee – 20 June 2017

It was moved by Cllr M Davies, seconded by Cllr K Ball and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the 20 June 2017 meeting be received and noted”.

d.  Hub Committee – 20 June 2017 and 18 July 2017

It was moved by Cllr P R Sanders, seconded by Cllr L Samuel and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the 20 June 2017 and 18 July 2017 meeting be received and noted, with the exception of Unstarred Minutes HC 11, HC 12 and HC 14”.

In respect of the Unstarred Minutes:

i.       HC 11 Business Rates – Locally Administered Business Rate Relief Policy

It was moved by Cllr P R Sanders, seconded by Cllr L Samuel and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that, following consultation with Devon County Council, Devon and Cornwall Police and Devon and Somerset Fire Rescue, the Locally Administered Business Rate Relief Policy be adopted, subject to inclusion of the amendment as detailed in the minutes arising from the Hub Committee meeting”.

ii.     HC 12 Review of WDBC Community Grant Schemes

It was moved by Cllr P R Sanders, seconded by Cllr L Samuel and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that:

1.     the Sports Grant be incorporated into a ‘Community Grant’ scheme, retaining £2,000 as a revenue line to cover ‘training/coaching grants’;

2.     applications be excluded to the Community Grant from projects within Dartmoor National Park which have already received support from the DNPA Sustainable Communities Fund;

3.     production of a one page summary of grant schemes be supported, which officers and Members can use to increase and sustain the level of promotion to local communities; and

4.     ongoing officer engagement with Devon County Council be supported to refocus the TAP scheme criteria on its original purpose and to reinstate the process that is outlined at paragraph 7.3 of the presented agenda report to the Hub Committee meeting.”

iii.    HC 14 Events Policy Adoption

It was moved by Cllr P R Sanders, seconded by Cllr L Samuel and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that:

1.  the proposed policy (as detailed in Appendix 1 of the report presented to the Hub Committee meeting) be approved, subject to minor wording changes being delegated to the Group Manager – Commercial Services, in consultation with the lead Hub Committee Member; and

2.  once live, the Policy be reviewed annually and the fees levied be reviewed as part of the regular WDBC fee and charge setting process.”