Agenda item

(i)      Development Management & Licensing

Meeting held on 3 October 2023

Meeting held on 31 October 2023

Meeting held on 21 November 2023

(ii)     Audit & Governance Committee

Meeting held on 10 October 2023

Meeting held on 5 December 2023

Recommendation to agree:

          AC 30 STRATEGIC RISK UPDATE AND FRAMEWORK

RECOMMENDED

That Council be RECOMMENDED that

2. the updated Risk and Opportunity Management Strategy be    adopted;

(iii)   Overview & Scrutiny Committee

Meeting held on 10 October 2023

(iv)   Hub Committee

Meeting held on 21 November 2023

Recommendations to agree:

HC 29/23 Review of Capital Programme (Capital Programme Monitoring) and Review of Earmarked Reserves

RECOMMENDED

That Council be RECOMMENDED to:

1)      withdraw three capital projects from the current Capital Programme, being Parklands Leisure Centre contribution to moveable floor (£50,000) and Tavistock Viaduct (£20,000). It is also recommended to withdraw the Springhill Temporary Accommodation budget from the capital programme, following the Hub Committee decision to put this project on hold whilst other options are explored, freeing up a further £193,200. Therefore, the review of the capital programme is freeing up capital resources of £263,200 which is potentially available for future corporate priorities and can be re-purposed;

2)      continue to progress all other capital projects, in line with the existing capital projects within the overall Capital Programme;

3)      note the content of the Capital Programme Monitoring Report in Appendix C of the agenda report presented to the Hub Committee Meeting, which shows the current expenditure on capital projects between April 2023 and September 2023 of £1.692m, being 21% of the profiled budget for 2023/24 (the first six months of the financial year);

4)      note the revised capital allocation for the UK Shared Prosperity fund (UKSPF) scheme for 2023/24 and 2024/25 as set out in section 3.2 of the presented agenda report considered by the Hub Committee;

5)      note the addition of £26,632 to the capital programme for a new boiler at Okehampton Business Centre to be financed from the Maintenance Earmarked Reserve, set out in section 3.3 of the presented agenda report considered by the Hub Committee; and

6)      approve the outcome of the review of revenue reserves, releasing revenue reserves of up to £871,000 which is potentially available to support the delivery of the emerging Corporate Strategy.

HC 35/23 Climate Change – EV Strategy Update

RECOMMENDED

That Council be RECOMMENDED to adopt the West Devon Borough Council Electric Vehicle Strategy 2023-2025 as set out at Appendix B of the presented agenda report.

CM 57/23    

(a) Development Management & Licensing Committee – 3 October, 31 October and 21 November 2023

  It was moved by Cllr R Cheadle, seconded by Cllr T Southcott and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the meetings held on 3 October 2023, 31 October 2023 and 21 November 2023 be received and noted.”

(b)   Audit & Governance Committee – 10 October 2023 and 5 December 2023

It was moved by Cllr G Dexter, seconded by Cllr A Bridgewater and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the meeting held on 10 October 2023 and 5 December 2023 be received and noted, with the exception of recommendation AC 30.”

In respect of the Recommendation:

AC 30 Strategic Risk Update and Framework

The Chairman of the Audit & Governance Committee introduced and made reference to the Risk Framework, summarising to Members the key points.

Firstly, that the Council recognised that it had a responsibility to manage risks and opportunities effectively, to control its risks and liabilities, to protect its employees and communities against potential losses, minimise uncertainty in achieving these goals and objectives and maximise the chances of achieving its vision.

Secondly, Risk Management was an integral part of the Council’s Corporate Governance Arrangements and thirdly that the Council would be open in its approach to the management of risk and opportunity and defined the role of Staff, Management, the Performance Board, the Audit Committee and our Internal Auditors.

Thirdly, it set out clearly the reporting arrangements which were designed to ensure that Risk Management was embedded throughout the Council. This included monthly reporting to the Performance Board, Quarterly reports on Strategic Risk to the Hub Committee, six monthly reports to the Audit & Governance Committee and a consideration of risk within the Council’s Annual Governance Statement and an Annual Review of risk.

Finally, all Members were asked to familiarise themselves with the contents of the Framework and were asked to let the Committee Chairman have any feedback.

It was then moved by Cllr G Dexter, seconded by Cllr A Bridgewater and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the updated Risk and Opportunity Management Strategy be adopted;

(c)     Overview & Scrutiny Committee – 10 October 2023

It was moved by Cllr P Kimber, seconded by Cllr C West and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the meeting held on 10 October 2023 be received and noted.”

(d)    Hub Committee – 21 November 2023

It was moved by Cllr M Renders, seconded by Cllr C Mott and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the meeting held on 21 November 2023 be received and noted, with the exception of recommendations HC 29/23 and HC 35/23.”

In respect of the Recommendations:

HC 29/23 Review of Capital Programme (Capital Programme Monitoring) and Review of Earmarked Reserves

It was moved by Cllr M Renders, seconded by Cllr C Mott and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED:

1)   that three capital projects be withdrawn from the current Capital Programme, these being Parklands Leisure Centre contribution to moveable floor (£50,000), Tavistock Viaduct (£20,000) and the Springhill Temporary Accommodation project (£193,200) (following the Hub Committee decision to put the project on hold whilst other options were explored). It was noted that the review of the capital programme had freed up capital resources of £263,200 which was potentially available for future corporate priorities and could be re-purposed;

2)   that all other capital projects, in line with the existing capital projects within the overall Capital Programme, be progressed;

3)   that the content of the Capital Programme Monitoring Report in Appendix C of the agenda report presented to the Hub Committee Meeting which set out the current expenditure on capital projects between April 2023 and September 2023 of £1.692m, (being 21% of the profiled budget for 2023/24), be noted;

4)   that the revised capital allocation for the UK Shared Prosperity fund (UKSPF) scheme for 2023/24 and 2024/25 as set out in section 3.2 of the report considered by the Hub Committee, be noted;

5)   that the addition of £26,632 to the capital programme for a new boiler at Okehampton Business Centre be noted (to be financed from the Maintenance Earmarked Reserve, set out in section 3.3 of the agenda report presented to the Hub Committee); and

6)   that the outcome of the review of revenue reserves, releasing revenue reserves of up to £871,000 which was potentially available to support the delivery of the emerging Corporate Strategy, be approved.”

HC 35/23 Climate Change – EV Strategy Update

It was moved by Cllr M Renders, seconded by Cllr I Saxby and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Electric Vehicle Strategy 2023-2025 (as set out at Appendix B of the agenda report presented to the Hub Committee) be adopted.”