Agenda item

to receive and as may be necessary approve the minutes and recommendations of the under-mentioned Bodies

 

* Indicates minutes containing recommendations to Council.

 

60/16

(a)    Salcombe Harbour Board – 26 September 2016

 

SH.17/16: Strategic Business Plan 2017/22

 

RESOLVED

 

That the Salcombe Harbour Board’s Strategic Business Plan 2017/22 be adopted.

 

SH.18/16: 2017/18 Budget

 

RESOLVED

 

That the proposed 2017/18 budget (as set out in the agenda report presented to the Board) be approved.

 

SH.19/16: Proposed Charges 2017/18

 

Whilst it was regrettable, the Chairman of the Board advised that the recommended increases in security charges were as a consequence of a recent spate of marine related crime on the Estuary.

 

RESOLVED

 

That the proposed charges (as set out in the appendix to the published Board minutes) be approved for implementation from 1 April 2017.

 

(b)   Overview & Scrutiny Panel – 6 October 2016

 

(c)    Executive – 20 October 2016

 

E.33/16: Annual Review of Health and Safety Policy

 

RESOLVED

 

That the revised Health and Safety Policy be adopted before it is then signed by the Head of Paid Service and the Leader of the Council.

 

E.34/16(b): Reports of Other Bodies: Overview and Scrutiny Panel – 4 August 2016

 

O&S.17/16: Task and Finish Group Updates

 

(a)    Partnerships – Update Report

 

RESOLVED

 

1.   That the Partnership Policy (as outlined at Appendix 1 of the presented agenda report to the Panel) and Guidance (as outlined at Appendix 2 of the presented agenda report to the Panel) be adopted;

 

2.   That the Partnership Register (as outlined at Appendix 3 of the presented agenda report to the Panel) be adopted;

 

3.   That the review and recommendations of the Task and Finish Group (as outlined at Appendix 4 of the presented agenda report to the Panel) be agreed;

 

4.   That partnerships be retained at current financial levels for 2017/18, subject to any financial modifications (as set out in Appendix 4 of the presented agenda report to the Panel) and/or any changes required pursuant to the ongoing reviews into the partnership arrangements with the CAB and CVS;

 

5.   That new, or updated, Partnership agreements be established for 2017/18 onwards establishing clear outcomes relating to Our Plan themes and, where appropriate, the Locality work to ensure co-ordinated delivery for communities; and

 

6.   That alongside this, a further financial and governance review be undertaken to identify the most appropriate delivery options aligned to financial and procurement procedures once a decision on the LACC is confirmed.

 

E.36/16: Fleet Replacement

 

RESOLVED

 

1.   That Option 3(a) be adopted as the Fleet Replacement Programme for the Council (as outlined in paragraph 4.4 of the presented agenda report to the Executive);

 

2.   That the contribution to the vehicle replacement earmarked reserve be re-profiled in accordance with Option 3(a) (as shown in Table 6 of the presented agenda report to the Executive) to ensure the budget is aligned to the timing of the vehicle purchases up to March 2022;

 

3.   That £35,000 be utilised from the 2016/17 Capital Programme Contingency Budget to fund the shortfall in 2016/17 (this recommendation is subject to the Option chosen and is based on Option 3(a) being recommended); and

 

4.   That minor amendments to the Fleet Replacement Programme be delegated to the Waste Manager (Operations) and the Section 151 Officer, in consultation with the lead Executive Members for Commercial Services and Support Services.

 

(d)   Development Management Committee – 26 October 2016

 

(e)    Overview & Scrutiny Panel – 3 November 2016

 

(f)     Salcombe Harbour Board – 21 November 2016

 

SH.27/16: Update on the Local Authority Controlled Company (LACC)

 

For clarity, Members were advised that the information that had been relayed to the Board in relation to the LACC had been correct at the time of that meeting (21 November 2016).

 

SH.29/16: Early Repayment of Loans with South Hams District Council

 

Members noted that the recommended early repayment of loans would equate to a loss of income to the Council of £111,000.  Whilst the recommendation was in the best interests of the Harbour Board, it was also noted that the Leader and the lead Executive Member for Support Services had been consulted, and had agreed this approach, prior to the report being prepared.

 

It was then:

 

RESOLVED

 

1.   That the early capital repayment of £30,000 of the Residents Pontoons loan in 2017/18, to be funded from the Harbour’s Pontoons Reserve be agreed;

2.   That the early capital repayment of £114,000 of the Batson Pontoons loan in 2019/20, to be funded from the Harbour’s Pontoons Reserve be agreed; and

3.   That the contribution to the Council’s Marine Infrastructure Reserve in 2017/18 be increased from £46,300 to £58,000, to reflect the annual depreciation of the Council’s marine assets.

 

(g)   Development Management Committee – 23 November 2016

 

DM.46/16: Review of Site Inspection Protocol

 

RESOLVED

 

1.    That the revised Site Inspection Protocol (as presented at Appendix A to the Committee report) be adopted; and

2.    That authority to make minor amendments be delegated to the COP Lead Specialist Development Management, in consultation with the Chairman of the Development Management Committee.

 

(h)   Overview & Scrutiny Panel – 24 November 2016

 

O&S.51/16: Latest Published Executive Forward Plan

(b)    Allocations Policy and Devon Home Choice Policy Review

 

Panel Members reiterated the concerns that were raised at this meeting in respect of the service being provided by the Devon Home Choice Partnership.

 

(i)     Licensing Committee – 24 November 2016

 

L.07/16: Licensing of Taxi Drivers Policy

 

RESOLVED

 

That the draft Taxi Driver Licensing Policy (as outlined at Appendix B of the agenda report presented to the Committee) be adopted to come into effect from 1 January 2017.

 

L.08/16: Taxi Fare Setting Formula and Policy

 

RESOLVED

 

1.      That the policy and associated formula for setting taxi fares in the South Hams be approved and that approval also be given to the use of the South Hams average annual wage as the basis for this formula;

2.      That the draft Maximum Chargeable Fare Setting Policy be adopted; and

3.      That the Constitution be amended to delegate to the Community of Practice Lead for Environmental Health authority to use the approved formula to set the cost per mile for taxi fares.

 

L.09/16: Delegation of Powers for Determinations of Certain Licensing Functions

 

RESOLVED

 

That the amendments proposed to the Constitution in relation to the delegation of powers for the determination of licensing decisions, as attached at Appendix A of the report presented to the Committee, subject to inclusion of the following additional responsibility:

 

‘To determine to revoke or suspend a Hackney Carriage / Private Hire Driver or Private Hire Operator Licence.’

 

L.10/16: Licensing of Pleasure Boats and Pleasure Boatmen

 

RESOLVED

 

1.    That the South West Regional Ports Association guidelines for the licensing of Pleasure Boats and Pleasure Boatmen licences; and

 

2.    That the Constitution be amended whereby the power to grant, withhold, revoke or suspend Pleasure Boat and Pleasure Boatmen Licences be delegated to the Marine Officer.

 

(j)     Executive – 1 December 2016

 

E.38/16: Urgent Business

 

(a)    Overview and Scrutiny Panel – 6 October 2016

 

(ii)   O&S.30/16: Parking Arrangements for Vehicle Tax Exempt    Motorists

 

RESOLVED

 

That the arrangements for disabled vehicle tax-exempt motorists remain unchanged, but that the public consultation in respect of this be repeated.

 

          E.41/16: Council Tax Reduction Scheme

 

RESOLVED

 

That no changes be made to the scheme for 2017/18 (i.e. the existing 2016/17 scheme be retained for 2017/18).

 

E.42/16: Adoption of a UAV/Drone Policy

 

RESOLVED

 

1.      That the UAV/Drone Policy (as set out in the presented appendix to the Executive meeting) be formally adopted with immediate effect; and

2.      That authority be delegated to the COP Lead Assets, in consultation with the lead Executive Member for Customer First to make minor amendments to the Policy as necessary.

 

          E.46/16: Reports of Other Bodies

 

(b)  Overview and Scrutiny Panel – 24 November 2016

 

O&S.55/16: Task and Finish Group Updates:

(e) Permits Review

 

RESOLVED

 

That, following the work undertaken by the Permits Task and Finish Group, the parking permits available in the South Hams be amended and that the Off-Street Parking Places Order be amended as follows:

 

-     Full and Commuter permits to be eliminated and replaced with Town Centre, Peripheral and Rural permits which will be limited to specific towns / villages.  The cost of permits to be reduced to reflect the new restrictions, with the exception of Business Permits;

-     Permits to become ‘virtual’ (i.e. customers will no longer receive a paper permit), with the exception of Business   Permits;

-     New permits be limited to one vehicle registration number only, with the exception of Business Permits;

-     The availability of permits be limited to 10% of the total           number of parking bays available for each category of permit;

-     Permits currently issued free of charge to various organisations be ceased;

-     Other permits which are not used often will be eliminated (as outlined at Paragraph 5.6 of the presented agenda report to the Panel);

-     The Residents’ Parking permit to be extended to allow parking from 3.00pm to 10.00am, with an increase in cost to £40, with this amendment being reviewed after one year;

-     The cost of permits to be as outlined at Paragraph 5.8 of the presented agenda report to the Panel; and

-     All leisure-related permits will be reviewed in partnership with the new leisure contractor, with the exception of permits currently issued to Tone Leisure employees.