Agenda item

(i)     Overview and Scrutiny (Internal) Committee

                   Meeting held on 19 July 2016                                                 

                   Unstarred Minute to agree

                   Members are recommended to agree:

O&S(I) 18 Member Development Steering Group – Progress Update and Induction Review

                   RESOLVED to RECOMMEND to:-

1.     approve the future Member Induction Programme (as attached at Appendix A of the presented agenda report), subject to delegated authority being granted to the Senior Specialist – Democratic Services, in consultation with the Member Development Steering Group and Group Leaders, to make any necessary minor amendments;

2.     approve the principle of a Member Learning and Development Plan, with responsibility for its content and monitoring being delegated to the Senior Specialist – Democratic Services, in consultation with the Member Development Steering Group; and

3.     support the pursuing of the South West Charter Status for Member Development accreditation.

(ii)    Overview and Scrutiny (External) Committee

                   Meeting held on 2 August 2016                                                        

Unstarred Minute to agree

                   Members are recommended to agree:

                   O&S(E) 18 Task and Finish Group Updates

(a)  Partnership Review

                   RESOLVED to RECOMMEND:-

1.     the Partnership Policy (as outlined at Appendix 1 of the presented agenda report) and Guidance (as outlined at Appendix 2 of the presented agenda report) be adopted;

2.     the Partnership Register (as outlined at Appendix 3 of the presented agenda report) be adopted;

3.     the review and recommendations of the Task and Finish Group (as outlined at Appendix 4 of the presented agenda report) be agreed;

4.     Partnerships be retained at current financial levels for 2017/18, subject to any financial modifications set out in Appendix 4 of the presented agenda report and/or any changes required pursuant to recommendation 5 below;

5.     those significant partners identified in paragraph 3.7 (CAB and CVS) be invited to submit a business plan to the Overview & Scrutiny (External) Committee before the end of September 2016 setting out:

o    What they would spend the funding on;

o    How it will benefit residents;

o    Links to Council’s Strategic Priorities;

o    What value for money it will provide; and

o    What success measures they would use.

6.     new (or updated) partnership agreements be established for 2017/18 onwards establishing clear outcomes relating to Our Plan themes and, where appropriate, the Locality work to ensure co-ordinated delivery for communities; and

7.     alongside this, a further financial and governance review be undertaken to identify the most appropriate delivery options aligned to financial and procurement procedures once a decision on the Local Authority Controlled Company is confirmed.

(iii)   Overview and Scrutiny (External) Committee

                   Meeting held on 26 September 2016                                       

Unstarred Minute to agree

                   Members are recommended to agree:

O&S(E) 27 Conclusions of the Partnership Task and Finish Group on Submitted Business Plans from the West Devon Citizens Advice Bureau and Council for Voluntary Service

                   RESOLVED to RECOMMEND:-

That the Hub Committee RECOMMEND to Council that the funding allocated by the Council to the CAB and CVS for 2017/18 should be retained at the same level as it was for 2016/17 (£32,900 and £8,500 respectively).

            PART TWO    ITEMS WHICH MAY BE TAKEN IN THE ABSENCE OF THE PUBLIC AND PRESS ON THE GROUNDS THAT EXEMPT INFORMATION IS LIKELY TO BE DISCLOSED

The Committee is therefore recommended to pass the following resolution:

“RESOLVED that under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the Meeting on the grounds that exempt information may be disclosed as defined in the paragraph given in Part 3 of Schedule 12A to the Act.”

HC 31             

The following unstarred minutes which were recommendations from recent meetings of the Overview and Scrutiny Committees were discussed and subsequently agreed.

(i)         Overview and Scrutiny (Internal) Committee

            Meeting held on 19 July 2016                                                            

            Unstarred Minute to agree

            Members are recommended to agree:

O&S(I) 18 Member Development Steering Group – Progress Update and Induction Review

            RESOLVED to RECOMMEND to:-

1.      approve the future Member Induction Programme (as attached at Appendix A of the agenda report presented to the Overview and Scrutiny (Internal) Committee), subject to delegated authority being granted to the Senior Specialist – Democratic Services, in consultation with the Member Development Steering Group and Group Leaders, to make any necessary minor amendments;

2.      approve the principle of a Member Learning and Development Plan, with responsibility for its content and monitoring being delegated to the Senior Specialist – Democratic Services, in consultation with the Member Development Steering Group; and

3.      support the pursuing of the South West Charter Status for Member Development accreditation.

(ii)        Overview and Scrutiny (External) Committee

            Meeting held on 2 August 2016                                                                    

Unstarred Minute to agree

            Members are recommended to agree:

            O&S(E) 18 Task and Finish Group Updates

(a)  Partnership Review

            RESOLVED to RECOMMEND that:-

1.      the Partnership Policy (as outlined at Appendix 1 of the presented agenda report) and Guidance (as outlined at Appendix 2 of the presented agenda report) be adopted;

2.      the Partnership Register (as outlined at Appendix 3 of the presented agenda report) be adopted;

3.      the review and recommendations of the Task and Finish Group (as outlined at Appendix 4 of the presented agenda report) be agreed;

4.      Partnerships be retained at current financial levels for 2017/18, subject to any financial modifications set out in Appendix 4 of the presented agenda report and/or any changes required pursuant to recommendation 5 below;

5.      those significant partners identified in paragraph 3.7 (CAB and CVS) be invited to submit a business plan to the Overview & Scrutiny (External) Committee before the end of September 2016 setting out:

o    What they would spend the funding on;

o    How it will benefit residents;

o    Links to Council’s Strategic Priorities;

o    What value for money it will provide; and

o    What success measures they would use.

6.      new (or updated) partnership agreements be established for 2017/18 onwards establishing clear outcomes relating to Our Plan themes and, where appropriate, the Locality work to ensure co-ordinated delivery for communities; and

7.      alongside this, a further financial and governance review be undertaken to identify the most appropriate delivery options aligned to financial and procurement procedures once a decision on the Local Authority Controlled Company is confirmed.

(ii)       Overview and Scrutiny (External) Committee

            Meeting held on 26 September 2016                                               

Unstarred Minute to agree

Members are recommended to agree:

O&S(E) 27 Conclusions of the Partnership Task and Finish Group on Submitted Business Plans from the West Devon Citizens Advice Bureau and Council for Voluntary Service

            RESOLVED to RECOMMEND:-

That the Hub Committee RECOMMEND to Council that the funding allocated by the Council to the CAB and CVS for 2017/18 should be retained at the same level as it was for 2016/17 (£32,900 and £8,500 respectively).