Agenda item

(i)         Overview and Scrutiny Committee

                        Meeting held on 2 October 2018

                        Meeting held on 6 November 2018

            (ii)        Audit Committee

                        Meeting held on 9 October 2018

AC 21 Six Monthly Update – Strategic Risk Assessment

That Council be RECOMMENDED that:

1.    The strategic risks (as outlined at Appendix 1 of the presented agenda report) had been reviewed and that no further action should be considered;

2.    The Risk & Opportunity Management Strategy risks (as outlined at Appendix 3 of the presented agenda report) be adopted; and

3.    The Joint Management Policy 2012 and the Joint Risk Management Strategy 2013 be rescinded.

(iii)       Development Management and Licensing Committee

            Meeting held on 16 October 2018

            Meeting held on 13 November 2018

DM&L 26 Three Yearly Review of Gambling Statement of Licensing Principles

            That Council be RECOMMENDED that the draft Statement of  

            Principles, as   amended, be adopted for the period 31 January 2019 to

            30 January 2022.

DM&L 28 Planning Scheme of Delegation

That Council be RECOMMENDED that the amended Planning Scheme of Delegation (as set out in Appendix A of the agenda report presented to the Committee) be approved.

(iv)       Hub Committee

            Meeting held on 16 October 2018

            Meeting held on 20 November 2018

            HC 46 Annual Review of Health and Safety Policy Statement

That Council be RECOMMENDED that the revised policy be adopted                    and signed by the Head of Paid Service and the Leader of Council.

HC 48 Brook Street Car Park Refurbishment Contract

That Council be RECOMMENDED that, subject to the approval of the Section 151 Officer, in consultation with the lead Hub Committee Member, that the:

1.    contract be awarded to the Bidder who scores highest during evaluation; and

2.    40% share of costs payable by the Council is funded from the Car Parking Maintenance Earmarked Reserve.

CM 40                                                                

a.         Overview and Scrutiny Committee – 2 October 2018 and 6 November 2018

It was moved by Cllr J Yelland, seconded by Cllr R Cheadle and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the 2 October 2018 and 6 November 2018 meetings be received and noted”. Specifically with regard to Unstarred Minutes O&S 67 and O&S 68, it was confirmed that these were scheduled for consideration as standalone agenda items later in the meeting (Minutes CM 46 and CM 47 respectively refer)”.

b.         Audit Committee – 9 October 2018

It was moved by Cllr M Davies, seconded by Cllr K Ball and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the 9 October 2018 meeting be received and noted, with the exception of Unstarred Minute AC 21”.

In respect of the Unstarred Minute:

i.   AC 21 Six Monthly Update – Strategic Risk Assessment

    It was moved by Cllr M Davies, seconded by Cllr K Ball and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that:

1.    The strategic risks (as outlined at Appendix 1 of the agenda report presented to the Committee) had been reviewed and that no further action should be considered;

2.    The Risk & Opportunity Management Strategy (as outlined at Appendix 3 of the agenda report presented to the Committee) be adopted; and

3.    The Joint Management Policy 2012 and the Joint Risk Management Strategy 2013 be rescinded.

c.         Development Management and Licensing Committee – 16 October 2018 and 13 November 2018

It was moved by Cllr P R Sanders, seconded by Cllr A Roberts and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the 16 October 2018 and 13 November 2018 meetings be received and noted, with the exception of Unstarred Minutes DM&L 26 and DM&L 28”.

In respect of the remaining Unstarred Minutes:

ii.  DM&L 26 Three Yearly Review of Gambling Statement of Licensing Principles

    It was moved by Cllr P R Sanders, seconded by Cllr A Roberts and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the draft Statement of Principles, as amended, be adopted for the period 31 January 2019 to 30 January 2022.”

iii.DM&L 28 Planning Scheme of Delegation

It was moved by Cllr P R Sanders, seconded by Cllr A Roberts and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the amended Planning Scheme of Delegation (as set out in Appendix A of the agenda report presented to the Committee) be approved.”

d.         Hub Committee – 16 October 2018 and 20 November 2018

It was moved by Cllr P R Sanders, seconded by Cllr L Samuel and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the 16 October 2018 and 20 November 2018 be received and noted, with the exception of Unstarred Minutes HC 46, HC 48, HC 51 and HC 52.  Specifically with regard to Unstarred Minutes HC 51 and HC 52, it was confirmed that these were scheduled for consideration as standalone agenda items later in the meeting (Minutes CM 44 and CM 45 respectively refer)”.

In respect of the remaining Unstarred Minutes:

i.   HC 46 Annual Review of Health and Safety Policy Statement

Having been moved by Cllr P R Sanders and seconded by Cllr L Samuel, it was confirmed that the requests that were made during the debate at the Hub Committee meeting had now been incorporated into the draft Policy Statement.

It was then submitted to the Meeting and declared to be CARRIED and “RESOLVED that the revised policy be adopted and signed by the Head of Paid Service and the Leader of the Council.”

ii.  HC 48 Brook Street Car Park Refurbishment Contract

It was moved by Cllr P R Sanders, seconded by Cllr N Jory and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that, subject to the approval of the Section 151 Officer, in consultation with the lead Hub Committee Member, that the:

1.    contract be awarded to the Bidder who scores highest during evaluation; and

2.    40% share of costs payable by the Council is funded from the Car Parking Maintenance Earmarked Reserve.”