Agenda item

(i)         Audit Committee

                        Meeting held on 24 July 2018

            (ii)        Overview and Scrutiny Committee

                        Meeting held on 31 July 2018

                        Meeting held on 4 September 2018

(iii)       Development Management and Licensing Committee

            Meeting held on 14 August 2018

            DM&L 11 Public Participation Scheme

            That Council be RECOMMENDED that the:-

1.      proposed amendments to the Development Management Public Participation Scheme be approved, as set out in Appendix 1 of the agenda report presented to the Committee; and

2.      Public Participation Scheme be further amended so that Ward Members are limited to speaking for a maximum of five minutes.

(iv)       Hub Committee

            Meeting held on 11 September 2018

            HC 26 Commercial Property Strategy Amendment

That Council be RECOMMENDED to:

1.    approve and implement the Commercial Property Strategy (as detailed in Appendix A of the presented agenda report to the Hub Committee); and

2.    rescind the currently adopted Commercial Property Acquisition Strategy (as detailed in Appendix E of the presented agenda report to the Hub Committee).

HC 30 Civil Penalties for Breaches of Housing Standards Enforcement Notices

That Council be RECOMMENDED to update the existing Enforcement Policy with the Civil Penalty Policy.

HC 32 IT Systems Procurement

That Council be RECOMMENDED to endorse the ICT Systems Procurement and approve the recommendations as outlined in the exempt reports that were presented to the Overview and Scrutiny and Hub Committees.

Dated this 17^th day of September 2018

Sophie Hosking

Head of Paid Service

CM 34                                                                                                                                               

a.      Audit Committee – 24 July 2018

It was moved by Cllr M Davies, seconded by Cllr K Ball and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the 24 July 2018 meeting be received and noted”.

b.      Overview and Scrutiny Committee – 31 July 2018 and 4 September 2018

It was moved by Cllr J Yelland, seconded by Cllr R Cheadle and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the 31 July 2018 and 4 September 2018 meetings be received and noted”.

c.      Development Management and Licensing Committee – 14 August 2018 and 18 September 2018

It was moved by Cllr P R Sanders, seconded by Cllr A Roberts and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the 14 August 2018 and 18 September 2018 meetings be received and noted, with the exception of Unstarred Minutes DM&L 11 and DM&L 16”.

In response to a Member expressing his concerns over some of the findings expressed in the Planning Advisory Service’s Review report, assurances were given that Committee Members and Substitutes would be given the opportunity to fully consider this report at a future meeting.

In respect of the Unstarred Minutes:

i.   DM&L 11 Public Participation Scheme

    It was moved by Cllr P R Sanders, seconded by Cllr A Roberts and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the:

1.    proposed amendments to the Development Management Public Participation Scheme (as set out in Appendix 1 of the agenda report presented to the Committee) be approved, subject to inclusion of an additional sentence that ensures that speakers are aware that the meeting may be recorded; and

2.    Public Participation Scheme be further amended so that local Ward Members are limited to speaking for a maximum of five minutes.”

ii.  DM&L 16 Adoption of Procedures and Fees in Relation to the Animal Welfare (Licensing of Activities Involving Animals) (England) Regulations 2018

It was moved by Cllr P R Sanders, seconded by Cllr A Roberts and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that:

1.    the Discretionary Powers contained within the Animal Welfare Act 2006 and the Animal Welfare (Licensing of Activities Involving Animals) (England) Regulations 2018 be adopted;

2.    decisions in relation to the determination of licences and enforcement action be delegated to the Community Of Practice Lead for Environmental Health and Licensing by 1 October 2018;

3.    the Council Constitution be amended to reflect a new Sub-Committee structure to consider objections to conditions on an Animal Licence; and

4.    the fees and charges in relation to animal licensing (as outlined in the agenda report presented to the Committee) be adopted to come into effect from 1 October 2018.”

d.      Hub Committee – 11 September 2018

It was moved by Cllr P R Sanders, seconded by Cllr L Samuel and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the Minutes of the 11 September 2018 be received and noted, with the exception of Unstarred Minutes HC 26, HC 30 and HC 32”.

In respect of the Unstarred Minutes:

i.   HC 26 Commercial Property Strategy Amendment

    It was moved by Cllr P R Sanders, seconded by Cllr L Samuel and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that:

1.  the Commercial Property Strategy (as detailed in Appendix A of the presented agenda report to the Hub Committee) be approved and implemented; and

2.  the currently adopted Commercial Property Acquisition Strategy (as detailed in Appendix E of the presented agenda report to the Hub Committee) be rescinded.”

ii.  HC 30 Civil Penalties for Breaches of Housing Standards Enforcement Notices

It was moved by Cllr P R Sanders, seconded by Cllr N Jory and upon being submitted to the Meeting was declared to be CARRIED and “RESOLVED that the existing Enforcement Policy be updated with the Civil Penalty Policy.”

iii.HC 32 IT Systems Procurement

It was moved by Cllr P R Sanders, seconded by Cllr L Samuel, and upon being submitted to the Meeting, it was then declared to be CARRIED and “RESOLVED that the ICT Systems Procurement be endorsed and the recommendations that were outlined in the exempt reports that were presented to the Overview and Scrutiny and Hub Committees be approved.”