Agenda item

To receive and as may be necessary approve the minutes and recommendations of the under-mentioned Bodies:

 

* Indicates minutes containing recommendations to Council

26/18

RESOLVED

 

That the minutes and recommendations of the undermentioned bodies be received and approved subject to any amendments listed below:-

 

(a)      Development Management Committee                                                    2 May 2018

         

(b)      Overview and Scrutiny Panel                                                                    3 May 2018

 

(c)      Development Management Committee                                                   6 June 2018

 

(d)      Executive                                                                                                14 June 2018

 

E.08/18: Council Owned Asset Investment and Development

 

In the absence of any detailed costings or financial breakdown of how these monies were proposed to be spent, some Members stated that they were unable to support the recommendation.  The Leader responded by pointing out that, without approval of this recommendation, these projects could not be advanced.  Moreover, the recommendation was seeking approval of up to £150,000 and it was by no means inevitable that all of these monies would be spent.

 

In an attempt to mitigate some of these concerns and to ensure greater flexibility, an amendment to the motion was PROPOSED and SECONDED to read as follows:-

 

‘That approval be given to the expenditure of up to a maximum of £150,000 in order to further enable exploration and, if appropriate, to prepare a detailed business case….’

 

The Leader stated that the exploratory works had already been carried out and he therefore could not support this amendment.

 

When put to the vote, the amendment was declared LOST.

 

It was then:   

 

RESOLVED

 

1.     That approval be given to the expenditure of up to a maximum of £150,000 in order to prepare a detailed business case for each of the proposed Council-owned asset investment and development opportunities (as detailed in Section 3 and Appendix 1 of the agenda report presented to the Hub Committee meeting); and

 

2.    That officers conclude an appropriate procurement process to commission the work required to produce individual business cases for the identified Asset Investment and Development opportunities.

 

E.11/18: Reports of Other Bodies

 

(a)   Overview and Scrutiny Panel – 22 March 2018

 

O&S.113/17 Update on the Urban Fringe Delivery Team and Sherford Strategic Review

 

Since the Sherford Road closure remained in place, a Member highlighted the levels of disruption and questioned what pressure the Council was applying.  In reply, the Head of Paid Service informed that she continued to press the Developer and confirmed that she would demand an answer to this issue at the next Sherford Board meeting on Wednesday, 1 August 2018.

 

O&S.114/17 Feasibility of Installing Electric Car Charging Points in the Council’s Public Car Parks

 

Following a request, the Leader promised to provide Members with an update on the likelihood of obtaining EU funding in this respect.

 

It was then:

 

RESOLVED

     

That the proposed Strategy for the installation of an electric vehicle charging network in Council Car Parks be endorsed, subject to steps being taken to advance the proposed installation date as outlined in paragraph 2.6 of the agenda report presented to the Panel meeting (late 2019) and only on the understanding that the EU funding is obtained.

 

(e)     Audit Committee                                                                                     21 June 2018

 

(f)      Overview and Scrutiny Panel                                                                 28 June 2018

 

O&S.6/18: Civica / IT: Lessons Learnt

 

In response to some concerns over the mechanism for the Audit Committee to be able to review its own annual work programme, it was agreed that, for future meetings, this would become a standing agenda item.  Thereafter, at its next scheduled meeting on 6 September 2018, it was agreed that the Committee would consider the merits of the request to examine whether or not all of the potential avenues had been explored.

 

O&S.11/18: Overview and Scrutiny: Draft Annual Report 2017/18

 

RESOLVED

 

That the draft Annual Report for 2017/18 (as outlined at Appendix A of the agenda report presented to the Panel) be approved.

 

O&S.13/18: Actions Arising / Decisions Log

 

Having sought further assurances, the Leader confirmed to the Council that consultation would be undertaken on the Public Conveniences charging proposals with local Ward Members at the appropriate time.

 

(g)     Executive                                                                                                  19 July 2018

 

E.17/18: Activities to Support Economic Growth

 

For clarity, the Leader advised that these recommendations would be considered at meetings of the Overview and Scrutiny Panel and Audit Committee before being ultimately determined by the Council at its meeting on 27 September 2018.

 

E.21/18: Business Rates – Locally Administered Business Rate Relief Policy

 

RESOLVED

 

That the Year Two Locally Administered Business Rate Relief Policy (as set out in Appendix 1 of the agenda report presented to the Executive) be adopted.

 

E.22/18: Parking Order Operational Amendments

 

RESOLVED

 

That the following amendments be made to the South Hams Off-Street Parking Places Order:

 

1.     Parking at Follaton House, Totnes be permitted from 7.00am to 7.00pm only;

2.     Parking permits be introduced for car parks in Dittisham;

3.     That more robust action be included in respect of the removal of vehicles from all South Hams District Council car parks; and

4.     That Torcross Layby be included as one of the car parks where permit parking is permitted.