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Contact: Email: Member.Services@swdevon.gov.uk
Items
No. |
Item |
*AC25 |
Apologies for absence
Minutes:
* AC 25
Apologies for absence were received from Cllrs
W Cann OBE, L J G Hockridge and L
Watts.
|
*AC26 |
Confirmation of Minutes PDF 31 KB
Meeting held on 9 October 2018
Minutes:
* AC 26
The Minutes of the Committee Meeting held on 9
October 2018 were confirmed and signed by the Chairman as a correct
record.
|
*AC27 |
Grant Thornton External Audit Plan PDF 4 MB
Minutes:
* AC
27
Steve Johnson introduced the report on the
external audit plan. He specifically pointed out identified risk
areas being shared services with South Hams and investment
property. Independent valuations would be commissioned each year on
investment properties with authority owned property being valued
every five years. The waste contract would be monitored as part of
their value for money audit opinion, as would the leisure
contract.
It was then RESOLVED that:
The report be noted
|
*AC28 |
West Devon BC - Certificate of Claims and Returns -Annual Report 2017/18 PDF 390 KB
Minutes:
* AC 28
The S151 Officer stated the Housing Benefit
claim had received an unqualified audit opinion and that the
Housing Benefits team had won Team of the Year in last year’s
staff awards. The Audit Committee thanked the Housing Benefits team
for their hard work.
It was then RESOLVED that:
The report be noted
|
*AC29 |
Update of Progress on the 2018/19 Internal Audit Plan PDF 169 KB
Report of the Internal Audit Manager
Minutes:
* AC 29
The Internal Auditor gave an update on the
2018/19 Internal Audit Plan, explaining that direction of travel
was upward. There was likely to be a review of the Single Persons
Discount to confirm eligibility. The
identified issue with Northgate system should be sorted within 12
the next 12 months. Finally the Waste contract had been awarded and
was progressing well.
It was then RESOLVED that:
The progress made against the 2018/19 internal
audit plan was APPROVED.
|
*AC30 |
Treasury Management Mid -Year Review PDF 287 KB
Report of Finance Business Partner
Minutes:
* AC
30
Cllr Edmonds, Lead Member for Performance
& Resources presented the Treasury Management Mid-Year Review.
He reported that three investment properties had been bought, and
exchange had been made on a fourth. MRP Provision was for 50 years,
the life of the building that the Council would own.
It was then RESOLVED that:
The content of this report be endorsed.
|
*AC31 |
Pensions Strategy (Triennial Actuarial Revaluation) PDF 67 KB
Report of the Section 151 Officer
Minutes:
* AC 31
The Committee considered a report that
presented the specialist pension advice that had been received and
outlined options for Members to consider.
In light of the Committee wishing to raise
issues on Appendix A, it was moved and seconded and upon being
submitted to the Meeting was declared to be CARRIED
and “RESOLVE that, in accordance with Section
100 (A) (4) of the Local Government Act 1972, the public and press
be excluded from the meeting during consideration of the appendix
as the likely disclosure of exempt information as defined in
paragraph 1 of Schedule 12A to the Act is
involved.”
Once all Members were satisfied that they had
no further questions or issues to raise on the Appendix, it was
then moved and seconded and upon being submitted to the Meeting was
declared to be CARRIED
and “RESOLVED that the public and press be
re-admitted to the Meeting”
It was then RESOLVED that:
The Audit Committee noted the contents of
Appendix A and instructed officers to engage in early dialogue with the Devon Pensions Fund and the
actuaries (Barnett Waddingham), ahead
of the next Triennial Reavaluation in
2019 to further assess the Council’s options.
|
*AC32 |
Review of the Council's Constitution:Rules of Procedure and Members' Planning Code of Practice PDF 37 KB
Report of the Specialist - Democratic
Services
Additional documents:
Minutes:
AC
32
Cllr Edmonds presented the review of the
Council’s Constitution. A discussion arose over whether
meetings should be advertised on the notice board outside the
council offices as well as on the website. The final decision on
this was deferred to the full Council meeting on 12 February, 2019,
however, the Audit Committee recommendation was that officers
should continue to ensure that agendas were displayed in the
cabinet on the outside of the building. The Planning Code of Good
Practice was to be applied to all West Devon Members. Members of
the Audit Committee made minor amendments to the presented scheme.
There would be a new induction programme in place for newly elected
Members in May 2019.
It was then RESOLVED
that:
The Audit Committee
recommended to full Council that:
1.
The amendments to Part 4 (Rules of Procedure) of the West Devon
Borough Council Constitution (as summarised in paragraph 2.5 of the
report and fully outlined at Appendix A) be approved and formally
adopted; and
2.
The draft Members’ Code of Good Practice – planning (as
attached at Appendix B) be adopted.
|
*AC33 |
Audit Committee Work Programme 2018/19 PDF 12 KB
PART TWO – ITEMS WHICH MAY BE TAKEN IN
THE ABSENCE OF THE PUBLIC AND PRESS ON THE GROUNDS THAT EXEMPT
INFORMATION MAY BE DISCLOSED (if any).
The Committee is recommended to pass the following
resolution:
“RESOLVED that
under Section 100(A)(4) of the Local Government Act 1972, the
public be excluded from the Meeting on the grounds that exempt
information may be disclosed as defined in the paragraph given
below in bold type from Part I of Schedule 12(A) to the
Act.”
This document can be made
available in large print, Braille, tape format, other languages or
alternative format upon request. Please
contact the Committee section on 01822 813662 or
email darryl.white@swdevon.gov.uk
Minutes:
* AC 33
The S151 Officer took Members through the work
Programme 2018/19 and its contents were noted without any
debate.
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