Items
No. |
Item |
CM 63 |
Welcome
Minutes:
CM/63
On
behalf of the Council, the Mayor welcomed Cllr Turnbull to his
first meeting of the Council since his recent election to the
office of West Devon Borough Council.
|
CM 64 |
Apologies for Absence
Minutes:
CM
64/21
Apologies for absence were received from Cllrs Bolton, Coulson,
Moody, Moyse, Pearce, Ridgers and Wood
|
CM 65 |
Confirmation of Minutes PDF 459 KB
To
approve and adopt as a correct record the Minutes of the Meeting of
Council held on 15 February 2022
Minutes:
CM
65/21
It
was moved by Cllr N Jory, seconded by Cllr R Cheadle and upon the
motion being submitted to the Meeting was declared to be
CARRIED and “RESOLVED that the Council agree
the Minutes of the 15 February 2022 meeting as a true
record.”
|
CM 66 |
Declarations of Interest
In accordance with the Code of Conduct, Members are invited
to declare any Disclosable Pecuniary Interests, Other Registerable
Interests and Non-Registerable Interests including the nature and
extent of such interests they may have in any items to be
considered at this meeting;
Minutes:
CM
66/21
The
Mayor invited Members to declare any interests in the items of
business to be considered during the course of the meeting, but
there were none made.
|
CM 67 |
Business brought forward by or with the consent of the Mayor
Minutes:
CM 67/21
(a)
Mayor’s Engagements
The Mayor made specific reference to:
-
the success of her Civic Dinner that had
been held on 17 March 2022;
-
an upcoming ‘Call My Bluff’
style event to which all Members were invited to attend;
and
-
the results of the Mayoral
Awards. The Mayor paid tribute to the
quality of the applications that had been received this year and
advised that the main award winners were:
o
Long Service Award – Elizabeth
Cole;
o
The Over 18s Category – Donna
Lewis; and
o
The Green Award – Rodney
Woods.
|
CM 68 |
To receive the Minutes of the following Committees, to note the delegated decisions and to consider the adoption of those Recommendations which require approval: PDF 230 KB
(i)
Overview & Scrutiny Committee
Meeting held on 15 February 2022
(ii)
Hub Committee
Meeting held on 8 March 2022
Recommendations to agree:
HC 73: Planning Improvement Plan Update: Local
Validation List and Planning Charter
RECOMMENDATION
That Council be RECOMMENDED to approve the
Local Validation List (as set out at Appendix 1 of the published
agenda report presented to the Hub
Committee Meeting).
HC 74: Regeneration and Investment
Strategy
(NB. this Recommendation will also be considered at
agenda item 13 (below))
Additional documents:
Minutes:
CM
68/21
a. Overview
& Scrutiny Committee – 15 February 2022
It was
moved by Cllr M Ewings, seconded by Cllr P Kimber and upon being
submitted to the Meeting was declared to be CARRIED
and “RESOLVED that the Minutes of the 15 February 2022
meeting be received and noted
b. Hub
Committee – 8 March 2022
It was
moved by Cllr N Jory, seconded by Cllr R Cheadle and upon being
submitted to the Meeting was declared to be CARRIED
and “RESOLVED that the Minutes of the 8 March 2022
meeting be received and noted, with the exception of
Recommendations HC 73 and HC 74.”
In respect
of the Recommendation:
HC 73:Planning Improvement
Plan Update: Local Validation List and Planning Charter
It was
moved by Cllr N Jory, seconded by Cllr R Cheadle and upon being
submitted to the Meeting was declared to be CARRIED
and “RESOLVED that the Council approves the
local Validation List as set out in Appendix 1 of the report
presented to the Hub Committee meeting.”
HC 74/21: Regeneration and Investment
Strategy
It was
noted that Recommendation HC 74/21 was to be considered as a
standalone agenda item later in the Meeting (Minute CM 72/21 below
refers).
|
CM 69 |
Grant to the Ukraine Humanitarian Appeal PDF 438 KB
Additional documents:
Minutes:
CM
69/21
Consideration was given to a report that sought approval for
making a grant to the Disasters Emergency Committee’s Ukraine
Humanitarian Appeal.
In
discussion, reference was made to:-
(a)
the generosity of the local communities of West
Devon. A number of Members wished to
put on record their thanks to the generosity of the residents of
West Devon Borough and the amount of money that was being raised to
support the Appeal and the number of local families who were
willing to accommodate refugees was felt to be
remarkable;
(b)
the work of Council officers. In light of the reactive nature of the crisis,
thanks were extended to the work of Council officers who were
working tirelessly to support the appeal effort;
(c)
support for the grant.
Members welcomed the proposal to allocate a £10,000 grant to
the Ukraine Humanitarian Appeal and felt that it would help to make
a difference in the appeal effort.
It
was then proposed by Cllr N Jory, seconded by Cllr R Cheadle and
upon being submitted to the Meeting was declared to be
CARRIED and ”RESOLVED that:
1)
a grant of £10,000 be made to the Ukraine
Humanitarian Appeal launched by the Disasters Emergency Committee
(DEC); and
2)
the grant be funded from a £10,000
contribution from un-ringfenced revenue
reserves”.
|
CM 70 |
West Devon Transport Hub -Levelling Up Fund Tranche 2 Bid PDF 487 KB
Minutes:
CM 70/21
Consideration was given to a report that set out the
Council’s intention,working
in partnership with Devon County Council, Network Rail and GWR, to
submit a revised bid for the West Devon Transport Hub, to the
second tranche of the Levelling Up Fund opening in Spring
2022.
In discussion, the following points were
raised:
(a)
Such had been the success of the
re-opening of the Exeter to Okehampton
railway line, that a number of local Ward Members emphasised the
need and urgency for the Transport Hub in Okehampton. In
highlighting the challenges associated with the access to and from
the existing station, it was felt that any measures that could be
implemented to alleviate these must be welcomed;
(b)
In emphasising the importance of the
Climate Change and Biodiversity Emergency, the emphasis within the
Bid to ‘Active Travel’ was widely supported.
It
was then proposed by Cllr N Jory, seconded by Cllr R Cheadle and
upon being submitted to the Meeting was declared to be
CARRIED and ”RESOLVED that the submission by the Director of Place and Enterprise of an
application to the Levelling Up Fund Tranche 2 for capital funding
for West Devon Transport Hub in Okehampton (as outlined in Section 2 of the
presented agenda report) be approved.”
|
CM 71 |
Resource and Waste Management Strategy for Devon and Torbay PDF 284 KB
Additional documents:
Minutes:
CM 71/21
A report was considered that summarised the consultation response to the draft Resource and
Waste Management Strategy for Devon and Torbay (the Strategy) and
proposed amendments for inclusion in the final strategy
During discussion, reference was made to:
(a)
the use of electric vehicles. Whilst the technology was not yet available for
waste and recycling fleet vehicles to become electric, the Council
remained fully committed to both keeping this under close review
and ensuring that Members were kept fully briefed;
(b)
the absence of any information in respect
of a cost benefit analysis. In response
to the concerns of a Member regarding the lack of any financial
information within the published agenda report, officers informed
that it was not possible at this time to state with any confidence
how the Central Government Environment Bill would impact upon the
Strategy;
(c)
the availability of a downloadable
(printable) version of the Waste and Recycling Collection
Calendar. A number of Members lamented
the absence of a downloadable version of the Calendar this year and
requested that this matter be revisited outside of this Council
Meeting;
(d)
the ongoing commitment to reduce, reuse
and recycle. Whilst commending the
performance of residents in respect of the ‘reduce, reuse and
recycle’ agenda, it was also recognised that there was always
scope to make further improvements.
It
was then proposed by Cllr L Daniel, seconded by Cllr R Cheadle and
upon being submitted to the Meeting was declared to be
CARRIED and ”RESOLVED that:
1.
the results of the public consultation exercise be
noted;
2.
the proposed amendment to reduce the waste
prevention target to 400kg/head/year by 2030 be approved;
and
3. the final
Strategy be approved”.
|
CM 72 |
Regeneration and Investment Strategy PDF 268 KB
Additional documents:
Minutes:
CM
72/21
Consideration was given to a report that
sought approval to update to the Regeneration and
Investment Strategy as contained in Appendix A of the presented
report and to change the title of the Invest to Earn Committee to
the Regeneration and Investment Committee.
When
questioned, the lead Member advised that the Committee met on an
ad-hoc basis and it was hoped that it would be deemed necessary to
convene a meeting soon.
It
was then proposed by Cllr C Edmonds, seconded by Cllr R Cheadle and
upon being submitted to the Meeting was declared to be
CARRIED and ”RESOLVED that the update to the Regeneration and Investment Strategy as
presented in Appendix A of the agenda report be approved and that
the ‘Invest to Earn’ Committee be renamed to the
‘Regeneration and Investment’
Committee.”
|
CM 73 |
2022/23 Capital Strategy; 2022/23 Treasury Management Strategy; and 2022/23 Investment Strategy PDF 464 KB
Additional documents:
Minutes:
CM 73/21
The Council
considered a report that recommended approval
of the proposed Capital Strategy, Investment Strategy and Treasury
Management for 2022/23, together with their associated prudential
indicators.
It
was proposed by Cllr C Edmonds, seconded by Cllr R Cheadle and upon
being submitted to the Meeting was declared to be CARRIED
and ”RESOLVED that:
1.
the following strategies for 2022-23, as presented
with the agenda report be approved:
a.
the Capital Strategy (as attached at Appendix A of
the published agenda report);
b.
the Treasury Management Strategy (as attached at
Appendix B of the published agenda report); and
c.
the Investment Strategy (as attached at Appendix C
of the published agenda report); and
2.
delegated authority be given to the Section 151
Officer, in consultation with the Leader of the Council and the Hub
Committee lead Member for Finance, to make any minor amendments to
these Strategies if required throughout the 2022/23 Financial
Year”.
|
CM 74 |
2022/23 Internal Audit Plan PDF 1022 KB
Minutes:
CM
74/21
Consideration was given to a report that provided Members with
the opportunity to review and comment upon the proposed internal
audit plan for 2022/23.
In
discussion, the following points were raised:-
(a)
Having been informed that the timetable that would
underpin the Plan was still being compiled, a request was made for
the Section 106 Audit to be undertaken during early
2022/23;
(b)
Members were assured that there was sufficient
flexibility within the Plan to both add items and to amend the
number of projected days that were required to undertake an
Audit.
It
was proposed by Cllr C Edmonds, seconded by Cllr R Cheadle and upon
being submitted to the Meeting was declared to be CARRIED
and ”RESOLVED that
the report and the proposed Internal Audit Plan for
2022/23 (as presented at Appendix A of the published agenda
report), be approved.”
|
CM 75 |
Shared Services Methodology 2021/22 PDF 451 KB
Additional documents:
Minutes:
CM 75/21
The
Council considered a report that set out the methodology for the
apportionment of costs (predominantly staffing costs) between West
Devon Borough Council and South Hams District Council.
It
was proposed by Cllr C Edmonds, seconded by Cllr R Cheadle and upon
being submitted to the Meeting was declared to be CARRIED
and ”RESOLVED that the
methodology of the shared services apportionment of costs between
West Devon Borough Council and South Hams District Council for
2021/22, as attached in Appendix A of the presented report, be
noted”.
|
CM 76 |
Pay Policy Statement and Pay and Reward Strategy PDF 274 KB
Additional documents:
Minutes:
CM 76/21
Members were presented with a report that proposed adoption of
the Council’s Pay Policy Statement and Pay and Reward
Strategy for 2020/21.
In
reply to a question, it was confirmed that there had been recent
examples of the Relocation Allowance and Golden Hello aspect of the
Strategy being used to recruit new members of staff.
It was then moved by Cllr N Jory,
seconded by Cllr R Cheadle and upon being submitted to the Meeting
was declared to be CARRIED and ”RESOLVED that Council adopts the 2022/23:
1.
Pay Policy Statement (as attached at Appendix A of
the presented agenda report); and
2.
Pay and Reward Strategy (as attached at Appendix B
of the presented agenda report).”
|
CM 77 |
Political Composition and Member Appointments PDF 315 KB
Dated
this 28th of March 2022
Andy
Bates
Chief
Executive
Minutes:
CM 77/21
Consideration was given to a report that recommended
amendments to membership of some formal and informal Bodies of the
Council following the By-Election held in the Tavistock North Ward
on 17 February 2022 and the consequent impact upon political
balance.
It
was then moved by Cllr N Jory, seconded by Cllr R Cheadle and upon
being submitted to the Meeting was declared to be CARRIED and ”RESOLVED
thatwith immediate effect and for the
remainder of the 2021/22 Municipal Year:
1. the
revised political composition of the Council be noted as
follows:
- Conservative Group: 17
Members;
- West Devon Alliance
Group: 12 Members;
- Non-aligned
Independents: 2 Members.
2. Cllr D
Turnbull be appointed to serve on:
- the
Overview and Scrutiny Committee; and
- the
Communications & Media and People & Community Hub Advisory
Groups; and
3. Cllr N
Jory be appointed to serve on the Standards
Committee”.
|