Agenda

West Devon Council
Tuesday, 26th March, 2019 4.00 pm

Venue: Chamber - Kilworthy Park. View directions

Contact: Email: Member.Services@swdevon.gov.uk 

Items
No. Item

1.

Apologies for Absence

2.

Confirmation of Minutes pdf icon PDF 222 KB

To receive the Minutes of the following Committees, to note the delegated decisions and to consider the adoption of those Unstarred Minutes which require approval:

 

 

 

 

(i)         Development Management and Licensing Committee

                        Meeting held on 26 February 2019

 

            (ii)        Overview and Scrutiny Committee

                        Meeting held on 26 February 2019

 

(iii)       Standards Committee

                        Meeting held on 5 March 2019

 

                        Unstarred Minutes to agree:

 

                        SC 3 Annual Report

 

That Council be RECOMMENDED to appoint Mr Trevor Kirkin and Mr Peter Boreham to serve as West Devon Borough Council Independent Persons from the Annual Meeting in May 2019 until the Annual Meeting in May 2023.

 

                        SC 4 Review of Procedure for Dealing with Standards Complaints

 

That Council be RECOMMENDED that:

 

1.    with effect from the Annual Council meeting on 21 May 2019, the revised ‘Dealing with Standards Complaints’ procedure (as attached at Appendix A of the presented agenda report) be adopted subject to inclusion of the following minor amendments:

 

-       That all reference to ‘dual-hatted’ Members be amended to read ‘multi-hatted’ Members; and

-       That the email address for the Monitoring Officer be updated to read: monitoring.officer@swdevon.gov.uk; and

 

2.    authority be delegated for the review of the associated Hearing Procedure to the Monitoring Officer, in consultation with the Chairman of the Standards Committee.

 

(iv)       Audit Committee

                        Meeting held on 12 March 2019

 

Unstarred Minutes to agree:

 

                        AC 38 Review of the Council’s Constitution: Rules of Procedure,        Members’ Planning Code of Practice and Petition Scheme

 

                        That Council be RECOMMENDED that:

 

1.    the amendments to Part 4 (Rules of Procedure) of the West Devon Borough Council’s Constitution (as outlined at Appendix A of the minutes) be approved and formally adopted;

 

2.    the draft Members’ Code of Good Practice – Planning (as outlined at Appendix B of the minutes) be adopted;

 

3.    the amendment Rules for the Petition Scheme (as outlined at Appendix C of the minutes) be adopted; and

 

4.    the Political Structures Working Group be convened with the following Terms of Reference:

 

a.  To review the roles of Hub Committee Members (paying particular attention to the circulation of information and communication with the wider membership);

b.  To assess the circumstances in which Informal Hub Committee meetings take place in private;

c.   To look at the involvement of non-Hub Committee Members in the deliberations of the Hub Committee (to include how to best make use of non-Hub Committee Members expertise); and

d.  To review the extent of the Delegations to the Hub Committee.

 

 

                        AC 39 Devon Audit Partnership: Non-Voting Partner

 

                        That Council be RECOMMENDED to:

 

1.    join the Devon Audit Partnership as a Non-Voting Partner from 1 April 2019 (or as soon as is reasonably practicable thereafter); and

 

2.    delegate the details of the Service Level Agreement (including Terms of Reference) to the Monitoring Officer and Section 151 Officer, in consultation with the lead Hub Committee Member for Support Services and the Chairman of the Audit Committee.

 

(v)        Hub Committee

                        Meeting held on 19 March 2019                                             (Minutes to follow)

 

 

Additional documents:

3.

Declarations of Interest

Members are invited to declare any personal or disclosable pecuniary interests, including the nature and extent of such interests they may have in any items to be considered at this meeting.

 

            If Councillors have any questions relating to predetermination, bias or interests in items on this Summons, then please contact the Monitoring Officer in advance of the meeting.

 

4.

To receive communications from the Mayor or person presiding

5.

Business brought forward by or with the consent of the Mayor

6.

To respond to any questions submitted by the public and to receive deputations or petitions under Council Procedure Rule 21

7.

To consider (any)questions submitted under Council Procedure Rule 21;

8.

To consider (any) motions of which notice has been duly submitted by Members in accordance with Council Procedure Rule 15;

9.

To receive the Minutes of the following Committees, to note the delegated decisions and to consider the adoption of those Unstarred Minutes which require approval:

 (v) Hub Committee

                               Meeting held on 19 March 2019

 

 HC84 Peer Challenge Action Plan

                       

It was then RESOLVED that:

 

(i)  Council be RECOMMENDED that a Joint Working Group be convened and the draft Terms of Reference for that group be approved as set out in Appendix B.

 

 

HC85 Northern Outreach

 

It was then RESOLVED that Council be RECOMMENDED that the Hub Committee preferred option for the Northern Outreach Service was to reduce the service to a single day per week and monitored for a three month period and a report presented back to the Hub Committee meeting on 16 July 2019 that include the results of the monitoring, along with results of the monitoring at Tavistock, to enable a decision on the future provision of the service.

 

HC89 Accomodation Strategy

 

It was then RESOLVED that Council be RECOMMENDED:

 

1.    To agree a future accommodation strategy which will consider all alternative accommodation options and get best value for the site;

2.    To form a Member Working Group of six Members, to be selected by the Group Leaders, to determine their terms of reference and work through options and to make recommendations to Hub Committee in July 2019; and

3.    For the group to give consideration to each of the options outlined at paragraph 4.1 of the presented agenda report.

 

 

 

 

10.

Joint Local Plan pdf icon PDF 44 KB

Additional documents:

11.

Internal Audit Report - Tavistock Hotel Proposal pdf icon PDF 152 KB

12.

Council RP pdf icon PDF 287 KB

13.

Public Toilet Closures pdf icon PDF 74 KB

Additional documents:

14.

2019/20 Capital Strategy, 2019/20 Investment Strategy and 2019/20 Treasury Management Strategy pdf icon PDF 216 KB

Additional documents:

15.

Commercial Investment Property - Update and Monitoring Report pdf icon PDF 60 KB

Additional documents:

16.

Pay Policy Statement and Pay and Reward Strategy 2019/20 pdf icon PDF 56 KB

Additional documents:

17.

Political Composition pdf icon PDF 281 KB

Dated this 18th of March 2019

 

 

 

Sophie Hosking

Chief Executive