Items
No. |
Item |
SHB.115 |
Minutes PDF 17 KB
to approve as a correct record and authorise
the Chairman to sign the minutes of the meeting of the Board held
on 20 April 2015
Minutes:
SH.01/15
The minutes of the meeting of the Salcombe
Harbour Board held on
20
April 2015 were confirmed as a correct record and signed by the
Chairman.
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SHB.215 |
Declarations of Interest
Members are invited to declare
any personal or disclosable pecuniary interests, including the
nature and extent of such interests, they may have in any items to
be considered at this meeting
Minutes:
SH.02/15
Members were invited to declare any
interests in the items of business to be considered during the
course of the meeting, and the following were made:
Cllr Wright, Dr Harling, Mr Burrell, Mr
Mackley, Mr Marriage, Mr Taylor, Mr
Thomson and Cllr Wingate all declared a disclosable pecuniary
interest in all related agenda items by virtue of having moorings
or paying harbour dues to the Council.
As a result of the Solicitor granting each Board Member a
dispensation (Minute SH.05/15 below refers), they were all able to
take part in the debate and vote on any related matters (Minute
SH.05/15 below refers).
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SHB.315 |
Public Question Time
a period of up to 15 minutes is
available to deal with questions from the public
Minutes:
SH.03/15
There were no specific issues raised during Public Question
Time.
|
SHB.415 |
Feedback from Harbour Community Forums
to receive verbal reports from
Board Members who attend the Harbour Community Forums on behalf of
the Board
Minutes:
SH.04/15
The Board received
verbal update reports from the Board Members who attended the
Harbour Community Forums. The updates
were as follows:
Salcombe Kingsbridge Estuary Association (SKEA)
No
update was given at this meeting.
Salcombe Kingsbridge Estuary Conservation Forum
(SKECF)
The Forum had received a presentation on
areas of sea grass and changes to bylaws to protect these
areas. Two forthcoming events were also
discussed; being a beach clean on 20 September 2015 and a
Bioblitz on 27/28 September 2015, which
was a biodiversity event that would include a species
count.
South Devon & Channel Shellfishermen
The Shellfishermen had advised the Board that they were
working with the Harbour Master to address issues of enforcement on
Salcombe Quay. Their concerns related
to lack of enforcement of quayside rules and the parking of
lorries for long periods of time and the
impact on local residents. The Board
discussed the issues and the Harbour Master set out the details of
those concerns. The Chairman advised
that he would like to see what could be done to address the issues
raised and he would attend further meetings on this
matter.
Kingsbridge and Salcombe Marine Business
Forum
There was no update to
give at this meeting.
Kingsbridge Estuary Boat Club (KEBC)
There was no update to give at this
meeting.
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SHB.515 |
Code of Conduct Dispensations
Deputy Monitoring Officer to
consider the granting of dispensations for the 2015/16 Municipal
Year
Minutes:
SH.05/15
The Solicitor reminded
the Board of the implications under the new Code of
Conduct. She went on to advise that
having a mooring or payment of harbour dues constituted a contract
with the Council, and therefore should be declared as a Disclosable
Pecuniary Interest (DPI). In the event
of declaring a DPI, a Member would have to update their Register of
Interest forms immediately. As a number
of Board Members were in this position, the Solicitor granted a
dispensation to all Members to enable them to take part in the
meeting, (as stated in Paragraph 8.1 (c) of the Members Code of
Conduct) as otherwise the meeting would be inquorate. This dispensation would be in force until the next
Annual Council meeting in May 2016.
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SHB.615 |
Final Accounts 2014/15 PDF 59 KB
Additional documents:
Minutes:
SH.06/15
The Harbour Master
presented a report that advised Members of the Harbour’s
final trading position in 2014/15 together with brief details of
the main variations from the original budget. A summary of harbour reserves and balances was
also provided.
The Harbour Master
went through the report, and particular reference was made to the
list of variations which he explained in more detail. Examples included savings being made by running
the invoices by email, savings on staffing by reducing overtime and
savings from more effective maintenance. He also advised that a number of budget elements
would be refined for 2015/16.
During discussion,
reference was made to concerns regarding the wall located on the
Quay at Kingsbridge, which would require monies being spent on it,
and to the level of Reserves. On the
whole, Members felt that the amount of the Reserves was right, and
several Members stated that the levels of Reserves should not fall
below the current level.
It was then:
RESOLVED
That the final accounts for 2014/15 be
noted.
|
SHB.715 |
Annual Report PDF 40 KB
to consider a
report that seeks to publish the Annual Report
Minutes:
SH.07/15
The
Harbour Master presented a report that sought to publish the Annual
Report which covered the period 1 April 2014 to 31 March 2015 and
reported the progress made against the Board’s Strategic
Objectives up to 31 March 2015.
The
Harbour Master advised that the report had not yet been finalised,
and that he intended to circulate the completed draft to Members of
the Board. It was agreed that the Board
would then consider endorsing its approval for publication of the
Annual Report at its next meeting on 28 September 2015.
It was then:
RESOLVED
That an Annual Report be published.
|
SHB.815 |
Performance Indicators PDF 41 KB
to consider a
report that proposes a revised set of Performance Indicators and
reports progress made in the first quarter of the financial year
against both the proposed and existing PIs
Additional documents:
Minutes:
SH.08/15
Members were asked to consider a report that proposed a revised
set of Performance Indicators (PIs) and reported progress made in
the first quarter of this financial year against both the proposed
and existing PIs.
The
Harbour Master introduced the report, and then advised Members of
how he had arrived at the list of possible new PIs and the revised
presentation of these indicators which would include some elements
only being reported by exception.
During discussion, one Member raised concerns at the proposed
changes. However another Member felt
that the existing PIs measured activity rather than performance and
was pleased to see the proposed changes. Other Members agreed that the presented paper
reflected the request to the Harbour Master to review the PIs and
that the Members should debate the critical success
factors. It was also noted that a
record should be kept of activity undertaken such as
inspections.
To
conclude this item, it was PROPOSED, SECONDED and on being
put to the vote declared CARRIED, that the presented
recommendations be amended and additional recommendations
added.
It
was then:
RESOLVED
1.
That the new PIs (as set out in the presented
report) be adopted, subject to a review after one year;
2.
That the latest PIs be noted;
3.
That a quarterly budget monitoring report be
presented to the Board; and
4.
That any decision relating to Customer Satisfaction
assessment be deferred pending presentation of a further report to
the Board at a future meeting.
|
SHB.915 |
Matters of Topical Interest PDF 46 KB
to consider a
report that sets out a range of harbour issues that do not warrant
their own report
Minutes:
SH.09/15
Members were asked to consider a report that updated them on a
number of issues of topical interest which did not merit a separate
report in their own right.
At
the beginning of this item, a Member asked that the Board discuss
the latest position regarding the Rivermaid.
It was
then:
RESOLVED
That in accordance with Section 100(A)(4) of the
Local Government Act 1972, the public and press be excluded from
the meeting during consideration of the following item of business
as the likely disclosure of exempt information as defined in
paragraph 3 of Schedule 12A to the Act is involved.
At
the end of the discussion on this matter, it was:
RESOLVED
That public and press be readmitted.
The
Harbour Master then took Members through the main points within the
report. The Chairman asked that a full
report updating the position of the Egremont be included as an agenda item for the next
meeting. The Harbour Master also
confirmed that a report would be presented to a future meeting of
the Board to look at the options in relation to Wifi service.
In
respect of the proposed customer satisfaction questionnaire, and
following the discussion on this matter during the previous item
(Performance Indicators – Minute SH.08/15 above refers), it
was confirmed that this would not be progressed at this
time. Finally, in respect of concerns
over the raft pontoon systems in the harbour, it was agreed that
this could be considered at the time of the next Moorings Policy
Review.
It
was then:
RESOLVED
That the report be noted.
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SHB.1015 |
Matters for future consideration PDF 45 KB
to consider a
report that outlines the content of future Harbour Board
meetings
Minutes:
SH.10/15
A report was
considered that highlighted matters for future consideration by the
Board.
There being
no matters to discuss, it was then:
RESOLVED
That the report be noted.
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