Agenda and minutes

to approve as a correct record and authorise the Chairman to sign the minutes of the meeting of the Executive held on 20 October 2016;

E.37/16           

The minutes of the Executive meeting held on 20 October 2016 were confirmed as a true record and signed off by the Chairman.

brought forward at the discretion of the Chairman;

Overview and Scrutiny Panel Minutes – 6 October 2016

E.38/16

The Chairman agreed to allow an additional item to be presented to the Executive, being the minutes of the Overview and Scrutiny Panel of 6 October 2016.  These minutes contained date constrained recommendations and, unfortunately, had not been included as an agenda item at the time of publication.

REPORTS OF OTHER BODIES

RESOLVED

That the following be received and that any recommendations contained therein be approved:

a)     Overview and Scrutiny Panel – 6 October 2016

                                          i.             O&S.29/16  JOINT SH/WD ECONOMY WORKING GROUP FINDINGS AND DELIVERY PLAN

RESOLVED

                                              I.        That the short term Economy Delivery Plan (as attached at Appendix 1 of the presented agenda report to the Panel meeting), including using £8,000 from the Invest to Earn earmarked allocated reserve, be adopted.

                                             ii.        O&S.30/16  PARKING ARRANGEMENTS FOR VEHICLE TAX EXEMPT MOTORISTS

Members are invited to declare any personal or disclosable pecuniary interests, including the nature and extent of such interests they may have in any items to be considered at this meeting;

E.39/16           

Members and officers were invited to declare any interests in the items of business to be considered during the course of this meeting and the following were made:

Cllr Hicks declared a personal interest in Item 7, Adoption of a UAV/Drone Policy (Minute E.42/16 refers) by virtue of having a drone.  He remained in the meeting and took part in the debate and vote thereon.

a period of up to 15 minutes is available to deal with questions submitted to the Council in accordance with the Executive Procedure Rules;

E.40/16           

It was noted that no public questions had been received.

E.41/16

Members were presented with a report arising from the annual requirement for Councils to revisit their existing council tax support scheme and make a decision as to whether to replace or revise it.  The Executive Portfolio Holder for Customer First introduced the report, and the COP Lead Housing, Revenues and Benefits and the Benefits Specialist responded to questions and confirmed that a full review of the scheme would be undertaken for the following year that would look to provide a more equitable scheme that would help those who needed support.

It was then:

RESOLVED

1.    That the results of the public consultation for the Council Tax Reduction Scheme be noted; and

2.    That Council be RECOMMENDED that no changes be made to the scheme for 2017/18 (the existing 2016/17 scheme be retained for 2017/18).

E.42/16          

Members were presented with a report that sought to recommend formal adoption of a UAV/Drone Policy as set out in the presented appendix.  The Executive Portfolio Holder for Customer First presented the report and advised that an additional recommendation would be proposed that would enable minor amendments to be made prior to presentation at Council.  The COP Lead Communications and Media outlined the reasoning behind the introduction of the policy.  In response to questions regarding how the policy would be enforced, the Portfolio Holder responded that it was accepted that enforcement would be difficult but Mobile Locality Officers would be used in the first instance.

It was then:

RESOLVED

That Council be RECOMMENDED that:

1.    The UAV/Drone Policy as set out in the presented appendix be formally adopted with immediate effect; and

2.    Authority be delegated to the COP Lead Assets in consultation with the Executive Portfolio Holder for Customer First to make minor amendments to the Policy as necessary.

E.43/16          

The Executive Portfolio Holder for Customer First presented a report that advised Members that the Head of Paid Service had determined (in accordance with the urgent powers set out in the Constitution) that an urgent decision was required regarding amendments to the terms of the Asset transfer to Tadpool.  These terms differed from those agreed at the Council meeting in July 2016.

The Chairman advised that as this was a noting report there would be no debate, however one Member did ask that works to the Totnes Leisure Centre building be considered to make it more energy efficient.

It was then:

RESOLVED

That use of urgent powers delegated in the Council’s Constitution had been exercised by the Head of Paid Service in order to make amendments to the terms of the asset transfer of the Totnes Leisure Centre to Tadpool, which were agreed by Council in July 2016 be noted.  The amended terms which had been agreed by the COP Lead Assets were set out in paragraph 3.2 of the presented report.

E.44/16          

The Executive Portfolio Holder for Support Services presented a report that set out the mid year position in respect of Treasury Management.  The Council was forecasting a shortfall in investment income of £10,000 against its budgeted income following the cut in the Bank Base Rate on 4 August 2016.

It was then:

RESOLVED

That the report be noted.  

E.45/16          

Members considered a composite report that detailed the debts for all revenue streams within the Revenue and Benefits Service remit up to the value of £5,000, written off by the S151 Officer under delegated authority.

The Lead Executive Member for Support Services introduced the report and explained the debts over £5,000 in a little more detail.

It was then:

RESOLVED

1.   That in accordance with Financial Regulations, it be noted that the s151 Officer had authorised the write-off of individual South Hams District Council debts totalling £36,637.45 as detailed in Tables 1 and 2 of the presented agenda report; and

2.   That the write off of individual debts in excess of £5,000 totalling £37,477.09 as detailed in Table 3 of the presented report be approved.

to receive, and as may be necessary to approve, the minutes and any recommendations of the under mentioned body:

b)    Overview and Scrutiny Panel – 24 November 2016

E.46/16          

(a)  OVERVIEW AND SCRUTINY PANEL – 3 NOVEMBER 2016

O&S.46/16BEACH AND WATER SAFETY

RESOLVED

That the proposals outlined within paragraph 3.1.2 of the presented agenda report, with the exception of the removal of buoyage at selected locations, which would be subject to a further update briefing paper being circulated to Members in April/May 2017, be adopted.

(b)  OVERVIEW AND SCRUTINY PANEL – 24 NOVEMBER 2016

1. O&S.51/16    LATEST PUBLISHED EXECUTIVE FORWARD PLAN

(a) Homelessness Strategy 2017-2022 Public Consultation

RESOLVED

That the Homeless Strategy 2017-22 be published for public consultation from 13 December 2016 to 13 February 2017.

(b) Allocations Policy and Devon Home Choice Policy Review

RESOLVED

1.      That the Council remain in the Devon Home Choice partnership for the next twelve months;

2.      That, within the next twelve months, a comprehensive review of alternative allocation delivery methods be completed to evaluate whether the Devon Home Choice partnership remains fit for purpose; and

3.      That no changes be made at this time to the South Hams Allocations Policy.

2. O&S.55/16  TASK AND FINISH GROUP UPDATES

(b)Partnerships

RESOLVED

1.    That the funding levels remain the same for the South Hams Citizens Advice and South Hams Community Voluntary Service for 2017/18; and

2.    That approval be given to the proposed caveats with the South Hams Community Voluntary Service (as outlined at paragraph 5 of the agenda report presented to the Panel meeting).

(e)Permits Review

RESOLVED

(NOTE: THESE DECISIONS, WITH THE EXCEPTION OF E.38/16 (ii), E.41/16 (2), E.42/16, AND E.46/16  ...  view the full minutes text for item E.46/16