Items
No. |
Item |
E.10/19 |
Minutes PDF 157 KB
to approve as a correct record and authorise
the Chairman to sign the minutes of the meeting of the Executive
held on 6 June 2019;
Minutes:
The minutes of the Executive
meeting held on 6 June 2019 were confirmed as a true and correct
record and signed off by the Chairman.
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E.11/19 |
Declarations of Interest
Members are invited to declare any personal or
disclosable pecuniary interests, including the nature and extent of
such interests they may have in any items to be considered at this
meeting;
Minutes:
Members and officers were
invited to declare any interests in the items of business to be
considered during the course of this meeting and the following were
made:
Cllr Hawkins declared a
personal interest in Item 9: Dartmouth
Health and Wellbeing Hub development by virtue of being the Devon
County Council representative on the South Devon Health Trust and
he remained in the meeting and took part in the debate but
abstained from the vote because he was also the local Ward
Member;
Cllr Bastone declared that he
would abstain from the vote on Item 9:
Dartmouth Health and Wellbeing Hub because he was the local Ward
Member, but he took part in the debate;
Cllr May declared that he would
abstain from the vote on Item 7:
Ivybridge Regeneration because he was the local Ward Member, but he
took part in the debate;
Cllr Hopwood declared a
disclosable pecuniary interest in Item 15: Car Parking Order Amendments by virtue of business
interests and she left the room for the duration of this
item.
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E.12/19 |
Public Question Time PDF 6 KB
a period of up to
15 minutes is available to deal with questions submitted to the
Council in accordance with the Executive Procedure Rules;
Minutes:
It was
noted that the following public questions had been received in
accordance with the Executive Procedure Rules, for consideration at
this meeting. The responses are shown
in italics. Supplementary questions
were then asked as shown.
Question 1 from Colin Luker:
Will SHDC
consider a ‘Pilot Park & Ride Study' to reduce traffic
congestion & air pollution in Totnes by utilising underused
parking spaces in Follaton House; an initial Friday pilot trial
extending to week-days once viable and an extension to other routes
into Town in future?
Response from Cllr Baldry:
The principle of a park and ride may be a good one,
however, the car park at Follaton house is designated as a private
operational car park for the benefit of our tenants, members and
staff. It is included within the lease
of our tenants and we would not be at liberty to change the
operation of the car park to the detriment of our tenants without a
full consultation process. A members
working group is currently reviewing the future use of Follaton
House and is looking to report back in October to the
Executive. The Head of Assets does not
advocate any consultation with our tenants on the change of the use
of the car park until after the findings of the working group have
been reported.
Supplementary:
I disagree
with your statement. You hold Follaton
House for the benefit of residents and I would ask you to
reconsider.
Response:
Follaton House is for the benefit of staff, tenants
and the residents of the whole of the South Hams.
Question 2 from Ian Hammond:
In the plan
for Ivybridge redevelopment, it would appear the Youth Venue is
going. Have the executive considered the potential impact to Youth
activities, Community activities and well-being especially in light
of the plans for Youth for Christ and The Salvation Army to start
activities in the centre next year?
Response from Cllr Bastone:
The Executive recognise the importance of youth
services in Ivybridge and in fact was pleased that at a recent
meeting involving multiple stakeholders, Cllr Roger Croad from DCC suggested he was going to try and
raise its priority within DCC. It is
not the aim of this project to reduce services in Ivybridge and our
future stakeholder engagement will shape what the final outcome
looks like.
Supplementary:
Will the
impact assessment be amended to include the impacts on youth,
community and wellbeing in the town?
Response:
Yes, full impact assessments will be
undertaken.
Question 3 from Cllr Tony Rea, ITC:
Regarding
proposals to build a new supermarket in Ivybridge:
Precisely
what modelling methods have been used to generate figures quoted
recently in the press? ie that it would “create up to 60 jobs
and bring in 2000 customers per day”.
Response from Cllr Bastone:
These figures are taken directly from the supermarket
provider, who has a clear understanding of their business model and
employment requirements.
Supplementary:
Regarding
the 'up to 60' new jobs the development might bring to Ivybridge,
what is the ...
view the full minutes text for item E.12/19
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E.13/19 |
Executive Forward Plan PDF 112 KB
Minutes:
Members were
presented with the Executive Forward Plan setting out items on the
agenda for Executive meetings for the next four months and noted
its content without any comment.
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E.14/19 |
Ivybridge Regeneration PDF 612 KB
Minutes:
Members were presented with a report that presented further
information, a business case and justification regarding the
regeneration project in Ivybridge, following approval of the
principle by the Executive in March 2019 (Minute ref:
E.82/18).
The
Deputy Leader introduced the report. A number of Members spoke on
this item and there was a detailed debate.
During discussion, points raised included the
following:
-
The importance of ensuring youth facilities were
included within the scheme;
-
The need to bring additional footfall into the town
and therefore site the supermarket within the town;
-
The need to provide sufficient parking;
-
That the supermarket offered 90 minutes free
parking, in the knowledge that shoppers spend, on average, 20
minutes in their shop;
-
The importance of listening to residents and getting
their views, not just a vocal minority who opposed the
scheme;
-
That Ivybridge had changed considerably over the
last 20 years and there were a number of young families who would
benefit from access to a cheaper supermarket;
-
The essential need to include addressing the
problems of the two footbridges as part of any scheme that came
forward;
-
That this scheme would not financially benefit the
District Council, and if the town did not want such a scheme the
District Council would not impose it.
A
number of Members spoke of the opportunity that this scheme could
provide, and the Leader confirmed that consultation with residents
would take place.
It
was then:
RESOLVED that:
1.
The revised business case contained within Exempt
Appendix A be approved;
2.
Officers be instructed to seek to finalise the land
assembly and stakeholder engagement;
3.
A maximum spend of £50,000 be approved;
and
4.
A further report be presented to the Executive upon
the conclusion of part 2 of the recommendation.
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E.15/19 |
Investing in Kingsbridge PDF 75 KB
Minutes:
The Executive was presented with a report that sought
approval of the revised business case for the Kingsbridge Hotel
development project, previously approved by the Executive in
December 2018 (Minute ref:
E.62/18).
The Deputy Leader introduced the report. The Lead
Member for Environment stated that he was unable to support the
recommendation as written, however, he proposed an additional
recommendation that was seconded and, when put to the vote,
declared carried.
During discussion, the following points were
made:
-
Concerns
over the lack of car parking spaces, particularly in the summer
months of June, July and August;
-
The
benefits of the scheme to both Kingsbridge and the District as a
whole;
-
Concerns
that the District Council was taking all the risk, and the exit
strategy;
-
The need to
ensure that the community were supportive of the scheme.
The Group Manager Support Services and Customer First
concluded by confirming that he and the Kingsbridge Town Council
Clerk had begun discussions on the importance of consultation,
designing that consultation and who to consult with.
It
was then:
RESOLVED that:
1.
The revised
business case for the project, as set out in the presented report
and Exempt Appendix A, be approved; and
2.
Officers
undertake a public consultation outside the planning process, the
format of which should be discussed with Kingsbridge Town Council
and local Ward Members.
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E.16/19 |
Dartmouth Health and Wellbeing Hub Development PDF 79 KB
Minutes:
Members were presented with a report that asked for
consideration of the relative merits and approval of a proposal to
deliver a key health facility at Dartmouth in line with the
Council’s Health and Wellbeing theme.
The Deputy Leader introduced the report. Members were generally supportive of the proposals
and each of the local Ward Members spoke in support. The benefits of the scheme to the surrounding
parishes was discussed. The Leader did
advise that the facilities to be included within the Hub would be
decided by the NHS Trust and would not be a matter for the District
Council.
It
was then:
RESOLVED that:
1.
The project to deliver a Health and Wellbeing HUB in
Dartmouth and associated business case in exempt Appendix A be
approved;
2.
The borrowing identified in the business case under
the delegation provided by the Commercial Investment Strategy be
approved;
3.
Authority be delegated to the Head of Assets
Practice to enter into leases (and associated legal agreements)
associated with the project with a term longer that the delegated
limit of 15 years; and
4.
The minimal impact that the proposals may have on
total parking capacity in Dartmouth be recognised and officers
instructed to bring forward proposals for consideration by local
members to mitigate that loss.
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E.17/19 |
Commercial Investment Strategy PDF 73 KB
Additional documents:
Minutes:
Members were
presented with a report that sought to update the Commercial
Property Acquisition Strategy with the relaxation of the
geographical investment restriction on the inclusion of renewable
energy generation assets, and to update the name of the
Strategy.
The Leader
introduced the report and the Head of Assets responded to
questions.
It
was then:
That
Council be RECOMMENDED to approve the Commercial Investment
Strategy at Appendix A.
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E.18/19 |
Adoption of the Totnes Air Quality Action Plan PDF 50 KB
Additional documents:
Minutes:
Members were
presented with a report that asked the Executive to consider the
proposed Air Quality Action Plan for Totnes, it having been
consulted on and subsequently reworked.
The Lead Member for
Environment introduced the report. The
Senior Specialist Environmental Health responded to questions of
clarity. One of the local Ward Members
asked that the Executive consider two minor amendments to the
Action Plan as follows:
-
Firstly, that the final sentence on Cost
Effectiveness of Option 2: Medium be
amended to read “Due to the potential cost, impact to the
environment, and unquantifiable benefit to air quality it is not
felt appropriate to explore this option further”
(ie. remove ‘at this time’
from the end of the sentence; and
-
Secondly, the second action in the Action
Plan table amends the Key Performance Indicator to read
“Install a minimum of two electric vehicle charging points
within the Totnes Public Car Parks”.
The proposed
amendments were agreed. Members debated
air quality mitigation measures in more detail.
It
was then:
RESOLVED
1.
That the proposed Air Quality Action Plan for Totnes
(at appendix 1), had been considered and the above amendments
included; and
2.
That Council be RECOMMENDED to adopt the
amended Action Plan.
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E.19/19 |
Medium Term Financial Position for 2020/21 onwards PDF 376 KB
Additional documents:
Minutes:
Members were
presented with a report that presented a starting point for
developing a meaningful five year strategy that set out the
strategic intention for all of the different strands of funding
available to the Council.
The Leader
introduced the report, and the s151 Officer responded to questions
of clarity.
Member discussion
included the following points:
-
Central
Government was being lobbied to provide more information to local
government in time for the budget setting process on key issues
such as business rates, new homes bonus and negative revenue
support grant;
-
The
savings due from the waste and recycling contract and how they were
presented within the budget papers;
-
Progress
with the issue of some second homes being business
rated. The Leader confirmed that
discussions took place with Leaders from similarly affected
councils at the recent LGA Conference and the appropriate Minister
was aware of the issue. The Councils will be jointly lobbying the
Minister on this ‘business rates loophole’.
It was then:
RESOLVED that:
1.
The
forecast budget gap for 2020/21 of £0.45 million be
noted;
2.
The
current options identified and timescales for closing the budget
gap in 2020/21 and in future years, to achieve long term financial
sustainability as set out in Section 7, be noted; and
3.
That Council be RECOMMENDED that the Council
consults with all of the Town and Parish Councils within the
District, on the basis that the District Council is ‘minded
to’ withdraw the Council Tax Support Grant from Town and
Parish Councils with effect from 1April 2020 by 50% per annum over
the next two years as set out in 4.15, in order to allow time for
Town and Parish Councils to plan for the reduction in their budget
setting processes.
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E.20/19 |
Write Off Report PDF 130 KB
Minutes:
TheDeputy Leader
introduceda reportthat informed
Members of thedebtwrittenoff forrevenuestreamswithinthe Revenueand Benefitsservice. Debtsupto thevalueof £5,000werewrittenoffby the s151Officerunderdelegatedauthority. Permissionwassoughtto writeoff
individualdebts witha valueof morethan £5,000.
Itwasthen:
RESOLVED
That it be noted that, in accordancewithFinancialRegulations,the
s151Officerhasauthorisedthe write-offofindividualSouth Hams DistrictCouncildebtstotalling£63,798.63as
detailedinTables1 and2 of the presented agenda
report.
That the write off of individual debts in excess of £5,000
totalling £67,493.14, as detailed in Table 3, be
approved.
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E.21/19 |
Crowdfunding PDF 63 KB
Minutes:
Members were
presented with a report that provided an overview of how
crowdfunding worked and how the Council might use an underspend
from the Town and Parish (TAP) Fund to create a South Hams
crowdfund.
The Lead Member for
Communities introduced the report.
It
was then:
RESOLVED
That the
proposed creation of a South Hams Crowdfund, as detailed in
paragraph 5 be approved.
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E.22/19 |
Car Parking Order amendments PDF 42 KB
Minutes:
Members were
presented with a report that recommended that the Off Street
Parking Order be amended to include reference to Electric Charging
Points and to allow enforcement of the same.
The Lead Member for Environment introduced the
report.
It
was then:
RESOLVED that Council be
RECOMMENDED that:
The
Off Street Parking Order be amended to include reference to
Electric Charging points in accordance with paragraph 3.2 to enable
future provision and enforcement of the Electric Charging point
bays.
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E.23/19 |
South Hams Special Area of Conservation: Habitats Regulations Assessment Guidance PDF 94 KB
Additional documents:
Minutes:
Members were
presented with a report that set out proposed South Hams Special
Area of Conservation (SAC) Habitats Regulations Assessment Guidance
to be used to determine whether a Habitats Regulation Assessment
(HRA) Screening was required on any planning application submitted
within the South Hams SAC are and provided advice on the
information that applicants may need to submit with a planning
application in order for the planning authority to undertake the
HRA.
The Leader
introduced the report, and the Specialist Place Making and Assets
explained how the guidance had been amended following consultation
in 2018. He then responded to more
detailed questions of clarity.
It
was then:
RESOLVED
1.
That the
South Hams Special Area of Conservation Habitats Regulations
Assessment Guidance (as at Appendix 1 of the presented agenda
report) be approved, subject to any other minor amendments of
detail being delegated to the Specialist (Place Making and Assets)
in consultation with the Strategic Planning Lead Member;
and
2.
That the
Statement of Community Involvement (at Appendix 2), summarising the
comments to the consultation process, be noted.
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E.24/19 |
Restructure of the Senior Leadership Team PDF 127 KB
Additional documents:
Minutes:
Members were
presented with a report following the request of Council at the 21
February 2019 meeting for the Chief Executive to present a report
recommending a new management structure (Minute ref: 55/18).
The Leader
introduced the report and confirmed that the intention of the Chief
Executive was to appoint internally to these roles.
It
was then RESOLVED that Council be RECOMMENDED
to:
1.
Approve the Senior Leadership Team structure, roles
and salaries set out in Section 3, paragraph 4.5 (Option 4) and
Appendix A of the report, with effect from 1 September
2019;
2.
Request that the Chief Executive review and
implement changes to the Extended Leadership Team and pay structure
to take account of the new Senior Leadership Team structure, other
recent changes in the organisation and benchmarking data by the end
of December 2019; and
3.
Note that the combined restructures will achieve
ongoing annual revenue savings estimated to be at least
£120,000 per annum (£60,000 for each
Council).
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E.25/19 |
Exclusion of Public and Press
-
to consider the following resolution to exclude the public
and
press:-
“That in accordance with Section 100(A)(4) of the
Local
Government Act 1972, the public and press be excluded from
the
meeting during consideration of the following items of business
in
order to avoid the likely disclosure to them of exempt
information
as defined in paragraph 3 of
Part 1 of Schedule 12A to the Act”;
Minutes:
RESOLVED
That in
accordance with Section 100(A)(4) of the Local Government Act 1972,
the public and press be excluded from the meeting during
consideration of the following item of business as the likely
disclosure of exempt information as defined in paragraph 3 of
Schedule 12A to the Act is involved.
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E.26/19 |
IT Procurement
Minutes:
Members were
presented with an exempt report that considered the options
available for procuring an IT platform to meet the Council’s
customer satisfaction aspirations, and digital vision, and
described the rationale and methodology used in arriving at a
recommendation.
The Deputy Leader
introduced the report and the Head of IT Practice responded to
questions of clarity.
It
was then:
RESOLVED
1.
That the
approach for the IT Procurement as set out in the presented report
be noted and the way forward proposed in paragraph 4 be supported;
and
2.
That the
Head of IT Practice commence development of a detailed
implementation plan for a low code solution (Option 2 in paragraph
4 of the presented report).
(NOTE: THESE DECISIONS, WITH THE EXCEPTION OF E.17/19, E.18/19
(2), E.19/19(3), E.22/19, AND E.24/19
WHICH WERE RECOMMENDATIONS TO THE SPECIAL COUNCIL MEETING TO BE
HELD ON 25 JULY 2019, WILL BECOME EFFECTIVE FROM 5.00PM ON MONDAY
29 JULY 2019 UNLESS CALLED IN, IN ACCORDANCE WITH SCRUTINY
PROCEDURE RULE 18).
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