Agenda and minutes

To approve as a correct record and authorise the Chairman to sign the minutes of the meeting of the Committee held 18 January 2017;

DM.54/16       

The minutes of the meeting of the Committee held on 18 January 2017 were confirmed as a correct record and signed by the Chairman.

Members are invited to declare any personal or disclosable pecuniary interests, including the nature and extent of such interests they may have in any items to be considered at this meeting;

DM.55/16       

Members and officers were invited to declare any interests in the items of business to be considered and the following were made:

Cllr J M Hodgson declared a personal interest in application 3781/16/VAR:  Removal of conditions 3, 4 and 6 of application 57/2943/13/VAR to allow separate residential use of ancillary building – Burnside, Avonwick by virtue of knowing the applicant.  She remained in the meeting for the duration of this item and took part in the debate and vote thereon;

Cllr R C Steer declared a personal interest in application 3781/16/VAR:  Removal of conditions 3, 4 and 6 of application 57/2943/13/VAR to allow separate residential use of ancillary building – Burnside, Avonwick by virtue of the applicant and objector being neighbours.  He remained in the meeting for the duration of this item and took part in the debate and vote thereon;

Cllr R J Foss declared a personal interest in application 2432/16/FUL:  construction of new dwelling with integral garaging – Land south of The Ridings, West Alvington by virtue of being related by marriage to the applicants.  He remained in the meeting for the duration of this item and took part in the debate and vote thereon;

Cllr B F Cane declared a disclosable pecuniary interest in application 1825/16/OPA: Outline application (with some matters reserved) for the erection of circa 29 dwellings and means of access – Land at SX550 522, North of Canes Orchard, Brixton by virtue of being the landowner.  He left the meeting for the duration of this item;

Cllr Steer declared a personal interest on behalf of the Conservative group members in application 1825/16/OPA: Outline application (with some matters reserved) for the erection of circa 29 dwellings and means of access – Land at SX550 522, North of Canes Orchard, Brixton by virtue of the landowner being a fellow Conservative district councillor.  They remained in the meeting and took part in the debate and vote thereon;

Cllr Brazil declared a personal interest on behalf of the Opposition group members in application 3166/16/TPO:  T1 – Oak – remove two branches approximately 8 metres from ground level which overhang adjacent property – Endsleigh, Jubilee Road, Totnes by virtue of the applicant being the wife of a fellow Opposition group member.  They remained in the meeting and took part in the debate and vote thereon.

Brought forward at the discretion of the Chairman;

DM.56/16       

The Chairman advised that application 1825/16/OPA:  Outline application (with some matters reserved) for the erection of circa 29 dwellings and means of access – Land at SX550 522, North of Canes Orchard, Brixton had been deferred from the agenda following publication. 

The Chairman to advise the Committee on any requests received from members of the public to address the meeting;

DM.57/16       

The Chairman announced that a list of members of the public who had registered their wish to speak at the meeting had been circulated.

To see Letters of Representation and further supplementary information relating to any of the Applications on the agenda, please select the following link and enter the relevant Planning Reference number: http://www.southhams.gov.uk/searchlanding

DM.58/16       

The Committee considered the details of the planning applications prepared by the Planning Case Officers as presented in the agenda papers, and considered also the comments of Town and Parish Councils together with other representations received, which were listed within the presented agenda reports, and RESOLVED that:

0784/16/FUL   Land adj to Gould Road, Salcombe

Parish:  Salcombe

Erection of new industrial units and associated access and parking

Case Officer Update: None

Speakers included:  Supporter:  Mr Chris Brook: Ward Members:  Cllrs Pearce and Wright

                        Recommendation:      Conditional Approval

                        Committee Decision:  Conditional Approval

                        Conditions:

                        1.         Time

2.         Accords with plans

3.         Notwithstanding any indications of materials shown on the approved drawings or within any other part of this application, the exterior walls of the building hereby approved shall be clad in timber in accordance with details and samples that shall have been approved in writing by the Local Planning Authority prior to their installation. The development shall then be carried out in accordance with the approved details and the timber shall be retained as approved and shall not be painted or varnished in a way that will change its external appearance unless otherwise agreed in writing by the Local planning Authority.

4.         Parking to be provided prior to occupation and retained.

5.         Drainage to be implemented and maintained.

6.         B1(b) light industrial use only

7.         CEMP

8.         Turning area to be provided and retained as such

9.         Details of hard and soft landscaping to be agreed and implemented.

10.       Unsuspected contamination

11.       Permeable paving with drainage/filter layer to be used to control run off from the parking area in accordance with details to be previously approved by the LPA.

12.       An oil separator is to be installed to prevent pollution from entering the estuary in accordance with a detailed specification previously approved by the LPA

13.       All internal drainage is to connect into the foul sewer system in accordance with details to be approved by the LPA.

14.       No external storage of chemicals.

15.       LEMP to be agreed pre-commencement to address issues of pollution control management

16.       No works to the area of embankment during bird nesting season unless an ecologist has confirmed in writing that there are no nesting birds and this report has been submitted and agreed by the LPA

3227/16/OPA  The Paddock, Hemerdon Lane, Hemerdon, Plymouth

Parish:  Sparkwell

Outline application with all matters reserved for the erection of three detached dwellings

                        Case Officer Update:N/A

Speakers included:  Supporter – Mr J Gamble:  Ward Member – Cllr Baldry

                        Recommendation:      Conditional Approval

                        Committee Decision:  Conditional Approval

                        Conditions:

                        1.         Standard Outline Time Limit

2.         Standard Outline Conditions

3.         Approved plans

4.         Retention of boundary hedges

5.         Drainage details for surface/foul

6.         Approved parking areas to be provided before occupation maintained

7.         Refuse/recycling areas to be provided before occupation/maintained thereafter

8.         Unexpected contamination

9.         Samples of materials

10.       Existing access to be retained for development

11.       Any access improvements required implemented prior to commencement.

12.       PD for means of enclosure removed  ...  view the full minutes text for item DM.58/16

DM.59/16       

Members noted the list of appeals as outlined in the presented agenda report and the COP Lead Development Management responded to questions and provided more detail where requested.

DM.60/16       

The COP Lead Development Management introduced the latest set of performance indicators related to the Development Management service.  Members had a lengthy debate on this item and were concerned that there may not be the appropriate number of staff in place to ensure that applications were determined within time.  Members were keen to understand the number of cases that each officer was dealing with. 

The COP Lead explained that number of cases would not give a true picture of workload as cases varied in complexity and did not take account of pre-application work.  He set out the measures being undertaken in employing additional staff and, whilst he was broadly comfortable with the workload for most officers, he was confident that the latest recruitment phase would provide him with the staffing levels he needed to address any shortfall.

The COP Lead undertook to provide Members with a verbal update at each meeting of average case load at each of level 4, 5 and 6.  Members agreed that this would at least enable workload trends to be monitored. 

It was then:

RESOLVED

That the latest set of performance indicators be noted.