Venue: Chamber - Kilworthy Park. View directions
Contact: Email: Member.Services@swdevon.gov.uk
Items
No. |
Item |
*AC21 |
Apologies for absence
Minutes:
* AC 21
Apologies for absence were received from Cllr
Cann and Cllr Watts
|
*AC22 |
Confirmation of Minutes PDF 27 KB
Meeting held on 19 September 2018
Minutes:
* AC 22
The Minutes of the Meeting held on 19
September 2017 were confirmed and signed by the Chairman as a
correct record.
|
*AC23 |
KPMG Annual Audit Letter and Closure of the Audit Letter; PDF 3 MB
Minutes:
* AC 23
Mr Gilbert explained that there was nothing to
add from the previous Audit meeting when the Annual Audit Letter
and Closure of the Audit Letter was presented. He outlined the two
areas of risk were shared costs and the pension scheme and controls
were in place to address these. The Committee thanked the Finance
Team for their work.
It was then RESOLVED that:
The KPMG Annual Audit Letter and Closure of
the Audit Letter be noted.
|
*AC24 |
KPMG Certificate of Claims and Returns -Annual Report 2016/17 PDF 1 MB
Minutes:
* AC
24
Mr Gilbert gave an unqualified report which he
stated was very rare. He said it was a fantastic outcome for West
Devon and South Hams. He reported that both Councils were his only
clients to receive an unqualified report.
The Committee passed its thanks to the Housing
Benefits team.
It was then RESOLVED
that
The KPMG Certificate of
Claims and Returns – Annual Report be noted.
|
*AC25 |
KPMG External Audit Plan 2017/18 PDF 6 MB
Minutes:
*AC 25
Mr
Gilbert outlined the risk areas as property and equipment and
pensions. External experts were used to evaluate property and
equipment. Faster closure of accounts meant an accelerated
timetable. End of May to publish draft Accounts and end of July to
publish audited accounts.
There
would be more risk as a greater use of estimates would have to be
made, but there were plans in place to deal with them.
The
Audit certificate could be delayed as this is the first year of the
end of July deadline for audited accounts.
It
was then:
RESOLVED that the KPMG External Plan 2017/18 be
noted.
|
*AC26 |
Update on the Appointment of the External Auditor for 2018/19 PDF 21 KB
Minutes:
*AC26
It
was clarified that Grant Thornton had been appointed as External
Auditors for 2018/19. Steve Johnson was likely to been assigned as
the The Audit Manager
It
was then:
RESOLVED
That
the update on the Appointment of the External Auditor for 2018/19
be noted.
|
*AC27 |
Update on Progress of the 2017/18 Internal Audit Plan PDF 410 KB
Report of the Internal Audit Manager
Minutes:
*AC 27
The
Chief Internal Auditor gave an update on the progress of the
Internal Audit Plan. He reported 13 days lost through sickness
would be Backfilled and time deferred into the 2018/2019 plan.
Referring to the Grounds Maintenance and Health & Safety audits
he said positive action was taking place.
Weaknesses in Business continuity were being addressed and findings
would be emailed to the Chairman.
It
was then:
RESOLVED
That
the Progress made against the 2017/18 internal audit plan and any
key issues arising be approved.
|
*AC28 |
Treasury Management Mid-Year Review PDF 148 KB
Report of the Internal Audit Manager
PART TWO – ITEMS WHICH MAY BE TAKEN IN
THE ABSENCE OF THE PUBLIC AND PRESS ON THE GROUNDS THAT EXEMPT
INFORMATION MAY BE DISCLOSED (if any).
The Committee is recommended to pass the following
resolution:
“RESOLVED that
under Section 100(A)(4) of the Local Government Act 1972, the
public be excluded from the Meeting on the grounds that exempt
information may be disclosed as defined in the paragraph given
below in bold type from Part I of Schedule 12(A) to the
Act.”
Minutes:
*AC 28
Cllr
Edmonds took Members through the report.
The
Council’s current counterparty limit was £3 million and
it was likely that this would be requested to be increased to
£4 million in the 2018/19 Treasury Management Strategy. The
Council would also look to widen its counterparty list.
It
was then:
RESOLVED
That
the contents of the report be endorsed.
|
*AC29 |
Cyber Security - Verbal Update
This document can be made
available in large print, Braille, tape format, other languages or
alternative format upon request. Please
contact the Committee section on 01822 813662 or
email darryl.white@swdevon.gov.uk
Minutes:
*AC
29
(Resolved that under Section 100(A)(4) of the Local Government Act 1972, the public be
excluded from the meeting on the grounds that exempt information is
likely to be disclosed as defined in Paragraph 1 of Schedule 12(A)
to the Act).
In
response to a Member request, the Senior Specialist – ICT
(Information Security) was in attendance to provide an exempt and
informative update on the Council’s approach to cyber
security.
After
receiving a comprehensive update, the Committee was reassured and
very pleased with the work that was being undertaken by officers to
protect the Council against potential cyber
attacks.
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